Resources

Learn how Caya supports Debtist with intelligent automation in incoming mail and document management.

Organize all your paperwork in one place. Our document cockpit gives you an overview of incoming documents and required measures.

Find out how you can have your mail digitized on two compact pages.

An overflowing inbox can severely impact productivity. The manual processing of letters, emails, and attachments is time-consuming and prone to errors. The solution lies in automation.

In our Compliance One Pager, learn how to use Caya not only to strengthen compliance in your company, but also to simplify compliance.

In this demo video, we show how you can request original documents using the Caya Document Cockpit. With our easy-to-use platform, you can easily manage all your documents and inquiries in one place. Say goodbye to the hassle of searching for physical documents or waiting for email attachments. Request your original documents in just a few clicks.

With Caya, you're on the safe side. We take compliance into account for you. So that you can concentrate on what's important: your core business.

What is the point of having your mail digitised? This is summarized in a compact form here.

This spring, we focused on automating your work processes and working together on documents. Here is an overview of some of our new features.

Find out how EG Deutschland GmbH digitizes its letter mail with Caya and automatically distributes it within the company.

In this video, you will learn how to integrate new applications into the Caya Document cloud with just a few clicks.

Digitalization has transformed numerous areas of the company in recent years — including the procurement process. While traditional methods are often time-consuming and prone to errors, intelligent document processing (IDP) enables orders, invoices, and contracts to be handled efficiently and automatically.

Find out how, thanks to service provider Caya, Heimathafen GmbH is making letter mail available to its customers digitally and was thus able to accelerate its growth at the same time!

Meetings outside the four office walls — how does that actually work? This white paper explains the basics of online meeting culture from the home office. This means that the next video call goes with the left.

In this guide, we describe 4 factors that you should consider for the success of your digitization strategy.

Find out how the Kremp property management was not only able to significantly reduce their paper volume by digitizing their incoming mail, but also increased their efficiency and relieved employees of monotonous scanning activities!

Find out everything you need to know about remote work, new work and mobile working.

How do you optimize your existing DMS and make better use of the existing potential of built-in functions? Our article shows how to consistently digitize documents, bundle them in one place and convert your DMS from pure file storage into a smart process assistant.

In this demo video, we show you how to create workflows using a document that is stored in the Caya platform. Our user-friendly system allows you to create workflows easily and quickly and thus automate business processes. With just a few clicks, you can apply workflows to documents, saving time and effort.

How do meetings work outside the office? Our white paper explains it.

McMakler receives a variety of information, notices and invoices from municipalities by post. Raphael Thelen, Vice President Finance, explains how McMakler automatically transfers data to them and efficiently optimizes processes by digitizing them and linking them to accounting tools.

In this video, we show you how to upload documents to your Caya document cockpit.

Find out how Fincompare saves over 1,000 person-hours per year by digitizing incoming mail processing.

The question often arises as to which original documents should be kept or whether a scan is legally sufficient. Keyword rental agreement, keyword business documents. We shed light on the paragraphs.

Imagine having to manually review countless documents every day to filter out important information. Invoices, contracts, important forms — the mere thought of them is exhausting. This is exactly where intelligent document processing comes to the rescue.

Office management and financial accounting at prop-tech company McMakler benefit in several ways thanks to digitization of letter mail

SH Netz digitizes your mail and lets your teams work together from anywhere

We shed light on the human resources of SMEs and show 3 processes that can be digitized within a very short period of time with clear advantages.

Digitalization plans for SMEs are a challenge in many cases. There is often a lack of knowledge of one's own digitization needs and a roadmap of what should be tackled. Using the ACT method as an example, we illustrate how SMEs can approach this in a predictable way. Including workshop canvas for download.

Few companies actually check how digitized they are. There are numerous undiscovered potentials for increasing efficiency here. We provide inspiration and specific recommendations for planned step-by-step digitization and clear up digitization reservations.

What do the terms “written form” and “textual form” actually mean? We get to the bottom of this question and focus on correspondence.

Online bank ensures compliance-compliant processing of its letters with Caya

Back to the past? In Germany, HR departments must now hand over employment contracts to their employees in an analogous manner.

Collaborate more effectively with your team Exchange documents across departments and collaborate in real time to simplify your internal processes.

Paper-based order entry is often inefficient and prone to errors. Companies are therefore looking for automated solutions to improve their processes. Modern technologies make it possible to save time, minimize errors, increase safety and increase customer satisfaction. ‍

Find out how entrepreneur Hendrik Klöters was not only prepared for the pandemic right from the start by digitizing incoming mail, but also ensures stable processes and greater efficiency.

Would you like to add more recipients in the Caya Document Cockpit? Find out how this is possible here.

Find out how the broker “Insurance with Head” enables its team to work from anywhere with the help of Caya.

Find out how the innovative advertising agency Webprojaggt was able to significantly improve its administrative processes with Caya Document Cockpit

Hands-on tips for marketing in a targeted manner for insurance brokers and insurance companies. Why are target groups only reached when the insurance claim has already occurred? How to shift focus to pull instead of push marketing? Bundled insurance expertise in 30 minutes

Product update: No more copy & paste! Explore our AI-based data extraction

Find out how WWF saves 60 working days per year thanks to Caya and makes internal processes more efficient.

Want to automatically send your documents to Dropbox and email? Find out how this is possible here.

Have you ever calculated how much time your company spends processing invoices? Many companies still rely on manual processes that are error-prone and time-consuming.

In this video, we explain the functions of the Caya document cockpit

Welcome to the world of Caya, where documents get smart. A place where you let Caya do the heavy lifting — thanks to top-notch OCR technology.

As part of the Digital Future Congress in Frankfurt 2023, our digitization expert Conny Sebastian Bauer answered Michael Decker's questions.

In the digital data jungle, you quickly lose track of your documents and files. We are therefore taking a look at steps that anyone can take to set up a flexible, transferable and long-term folder structure in a short period of time.

In an interview, Dr. Sarah Müller - Chief Commercial Officer (CCO) of Zolar explains how Zolar uses digitized mail to relieve both document management and accounting in order to optimize internal processes. All learnings in video & podcast.

Digital insurer Getsafe improves its service thanks to digital mail

Find out how Thorsten Rumpsmüller, owner of three Edeka branches, can work independently of location by digitizing his incoming mail and was able to reduce administrative costs.

Latest Updates: New Features and Improvements in Caya

Work can be done according to well-known success schemes, but it can also be optimized with smart workflows and process structures. This includes both work processes in digital tools and automation. We show simple approaches for SMEs to gradually introduce them.

The term Office 4.0 stands for more efficient, digital work, supported by automated processes. Digitalization of documents and processes reduces manual and monotonous work. Time is created for value-adding tasks. We show you how the journey works.

Connect Caya and DATEV in seconds and reduce time and errors in preparatory accounting.

Quick administration in the office — the dream for many. But how can this really be achieved? We look at simple measures that optimally complement your everyday life.

Principles and methods, such as GoBD or double bookkeeping, dominate the world of accountants. In an interview, Christian Heimrich gives an overview of applicable legal regulations and explains, among other things, the importance of GoBD and how digital solutions help to achieve greater legal certainty.

Find out how Tobias Staat's tax office is making preparatory bookkeeping easier for its clients by introducing a document management system and post-digitization and thus at the same time simplifying the work of his team!

Welcome to the World of Caya, where documents get smart. A place where you let Caya do the heavy lifting — thanks to top-notch OCR technology.

The Caya inbox: An opportunity

We show how OCR works and how this technology can help companies.

Digital document receipt can not only help companies save more time and clarity, but also have a positive impact on liquidity. You can find out how this works in the following article.

Find out how working in modern Office 4.0 works.

How to improve remote work processes by digitising letter mail? The photovoltaic system manufacturer demonstrates this and shows how to set up a scalable, efficient and fully automated solution for incoming mail processing — together with Caya.

Find out how digitized letter mail enables smart processes and greater satisfaction.

A paperless office. That is exactly what the infrastructure service provider blau achieved directly. Digitized letter mail provided both: less paperwork for employees, less mail for customers.

We explain which processes can be a starting point for digital transformation and what needs to be considered.

Many are wondering which original documents they need to keep, or whether a scan is sufficient. Here you can find information about the most frequently requested document categories.