Digital inbox and document management
Digitise mail &
Receive your daily mail digitally and automate your business processes with Caya - the smart plug-and-play solution.
More than 20,000 users already rely on Caya
Get on top of your paperwork
Invoice deadlines have to be met, mail distributed and contracts processed? With Caya these processes are easier then ever!
Letter post? Ends up in the right place.
Your letters are redirected, digitised and forwarded directly online to the right person or department.
Invoices? Never get lost again.
Use the intelligent filters or the search bar to find specific documents or information.
Filing cabinets? A thing of the past.
All documents are stored in an audit-proof way in the Caya Document Cockpit.
Multi-client and multi-location capability? No problem.
Manage your mail of different companies or multiple locations in just one account.
Workflows? Are automagically improved.
Data can be extracted from your documents and automatically transferred to tools such as Zapier, Google Drive and more.
You want to find out more?
Book a 30-minute demo
Free product tour
The digital mailbox solution
Leave the paperwork to Caya and concentrate on the important things! Caya is a leading provider of digital inbox services, offering mail scanning, document management and automated workflows to relieve you of tiresome tasks.
- Increased productivity and efficiency by automating and eliminating manual processes.
- Improved collaboration through remote access and real-time collaboration.
- Increased security and compliance through central storage and control of access rights.
Post-Scan-Service
Receive your daily mail online
- We redirect all your mail to one of our scan centers and digitise all documents.
- We classify your documents and make them available in the Caya Document Cockpit.
- The originals are stored in a short-term archive and are then destroyed or sent to you on request.
What makes Caya unique
Our software provides easy and quick access to document management and advanced automation technology.
Audit-proof document management
All documents in one place
- Streamline your document management by receiving all your documents centrally in Caya - e.g. via post, email or upload.
- Organise and process your documents automatically and collaborate with your colleagues, departments and teams.
- Capture the sender, recipient, subject and classification of your documents automatically (e.g. invoice).
Automagic Workflows
Free yourself from repetitive tasks
Your mail is automatically forwarded to the right recipients in your company.
Documents are automatically stored in the correct folder.
Invoices are recognised and automatically sent to Google Drive or other tools.
Integrate your favorite tools with Caya
The Caya Document Cockpit offers integrations with more than 100 software solutions. You can simply continue to use your existing setup - Caya is compatible.
Many industries, one solution
“We work much more efficiently and our property managers receive the letter they need to be processed in a very short time.”
“By digitizing and automatically forwarding our incoming mail, we were able to automate and optimize our downstream processes.”
“We work much more efficiently and our property managers receive the letter they need to be processed in a very short time.”
“For us, Caya is the key to convincing clients to say goodbye to paper.
This makes our work easier and gives us more time for advice.”
“With Caya, we are able to digitize our incoming mail and distribute it to our employees on a daily basis.”
“The technology is amazing! We've accelerated our administrative process by 30% and are saving over 20 hours a week for annoying tasks that we no longer have to do manually.”
“I can access all mail from my branches from anywhere. Everything is pre-sorted and I can quickly decide on the next steps.”
“This is where the efficiency of the processes is decisive. The early recording of incoming mail from our customers is an important component of our customer-is-king strategy.”
Let us work our magic on your documents
Secure archiving
Automatic import and export of documents
Location-independent access via mobile app
Full control through rights and role management
With business address on request
Chargeable address
Address in a prime location
Professional public image
Flexible contract terms
Low fixed costs
Bye-bye paperwork, hello proper work.
Caya gives you the freedom to spend your time where it is needed the most and to focus on your core business. Automate your document-based processes with Caya and get on top of your paperwork.
