End-to-end automation for document processes
The document automation suite
From physical mail to intelligent data extraction: automate your document processes securely and according to your own rules.
More than 20,000 users already rely on Caya
True end-to-end automation
From inbox to data set
Post Scan
Your mail — digitally ready
The Post Scan automates the entire process of recording and digitizing your daily mail. Your documents are automatically classified — ready for seamless further processing.
Document Automations
Order completely automatically
With Document Automation, your documents are automatically sorted. They end up in the right folder or are shared directly with the responsible department or person. Fewer searches, less rework — leaving more time for important tasks.
Document Extractions
No more copy & paste
Document extraction takes automation to the next level. Relevant data is automatically extracted from your documents and is available in a structured manner. This eliminates the need for manual data entry and makes your processes run faster and error-free.
Many industries, one solution
“We work much more efficiently and our property managers receive the letter they need to be processed in a very short time.”
“By digitizing and automatically forwarding our incoming mail, we were able to automate and optimize our downstream processes.”
“We work much more efficiently and our property managers receive the letter they need to be processed in a very short time.”
“With Caya, we are able to digitize our incoming mail and distribute it to our employees on a daily basis.”
“The technology is amazing! We've accelerated our administrative process by 30% and are saving over 20 hours a week for annoying tasks that we no longer have to do manually.”
“I can access all mail from my branches from anywhere. Everything is pre-sorted and I can quickly decide on the next steps.”
“This is where the efficiency of the processes is decisive. The early recording of incoming mail from our customers is an important component of our customer-is-king strategy.”
Connect Caya to the tools you're already using
Want to know if Caya is compatible with your existing setup? Contact us and let us advise you.
No compromises when it comes to your data
GDPR-compliant
We comply with current EU regulations. Personal data is properly collected, stored and documented.
High level of data security
Our high-security server centers in Frankfurt work with ISO27001.
Your data, your consent
We don't share your extracted data with anyone — it belongs to you and only you.
Reliable and secure transfer of your data
How we protect your data: legally, physically and digitally.
Better compliance with Caya
Find out how you can improve and simplify regulatory compliance in your organization with Caya.
Document management & organization
Collaboration & access
Security & compliance
Haben Sie noch Fragen?
The Caya Document Automation Suite is an end-to-end platform for Intelligent Document Processing (IDP). The software automates the entire document life cycle — from incoming mail and classification to structured data extraction and forwarding to your systems.
Caya combines three core functions in one suite: Post Scan digitizes incoming mail, Document Automations forwards documents to the responsible department, person or external systems based on rules, and Document Extractions automatically extracts relevant data and makes it available as structured data for further processing.
As a plug-and-play solution, Caya is quickly ready to use — without complex IT projects, long implementation times or high IT budgets.
Caya is particularly suitable for companies with strict compliance requirements — such as banking and financial service providers, medical device manufacturers, and energy companies. As a GoBD-compliant, ISO 27001-certified and GDPR-compliant platform, Caya meets the legal requirements for audit-proof archiving and verifiable document processes.
Caya offers tiered rates depending on document volume and range of functions. There are tailor-made packages for enterprise requirements (individual IdP models, dedicated onboarding). Current prices can be found here https://www.caya.com/tarife.
Caya solves the problem of manual document processing. Companies that have previously sorted and typed out invoices, contracts and forms manually benefit from automatic classification, data extraction and direct transfer to ERP or accounting systems.
Customers of the Caya Document Automation Suite report measurable results: With Caya, for example, EG Deutschland GmbH saves 90% working time per letter — around 290 hours per month — with fewer manual errors and shorter response times.
Classic DMS solutions are primarily filing systems. Documents are uploaded, named and sorted manually. Caya, on the other hand, is an active automation platform: documents are not only stored, but also automatically captured, understood, processed and forwarded. The decisive difference lies in AI-supported document extractions and document automations, which trigger subsequent processes without human intervention.
Bye-bye paperwork, hello proper work.
Caya gives you the freedom to spend your time where it is needed the most and to focus on your core business. Automate your document-based processes with Caya and get on top of your paperwork.
