End-to-end automation for document processes
Automation for document processes
From physical mail to intelligent data extraction: automate your document processes securely and according to your own rules.
Manual document processes cost more than you think
Scaling exacerbates the problem
In 6 steps
From document to structured data
Central document entry
Whether by post, email or upload — all documents automatically end up in one place.
Automatic classification
Bill? contract? form? Caya automatically recognizes the document type.
Organization
All documents are automatically sorted and stored in the correct folder — completely without manual effort.
Extraction
Caya reads out all relevant fields: amounts, data, suppliers, IBANs, transaction numbers and much more. Learn more about our extractions.
Distribution
Documents are automatically shared with the right person or department. Rights and roles can be defined individually — so everyone only sees what is relevant. Learn more about our automations.
Integrations
The documents and extracted data are automatically transferred to your connected tools, for example as JSON, CSV or directly via API integration. Explore our integrations
One inbox. Three powerful automations.
Post Scan
Your mail — digitally ready
The Post Scan automates the entire process of recording and digitizing your daily mail. Your documents are automatically classified — ready for seamless further processing.
- Daily scanning & automatic classification
- 90 days of physical archiving at the scan center
- Notification via app & email
- Full text recognition (OCR) & full text search
- GoBD-compliant, immutable filing
Document Automations
Order completely automatically
With Document Automation, your documents are automatically sorted. They end up in the right folder or are shared directly with the responsible department or person. Fewer searches, less rework — leaving more time for important tasks.
- Rule-based Automagic Routing
- Automatic folder assignment & tagging
- Team Approvals & Notifications
- integration zu über 100 Tools
- Multiple locations & clients supported
Document Extractions
No more copy & paste
Document extraction takes automation to the next level. Relevant data is automatically extracted from your documents and is available in a structured manner. This eliminates the need for manual data entry and makes your processes run faster and error-free.
- AI-powered data extraction
- Prefabricated models + custom extractions on inquiry
- Structured output: JSON, CSV
- Direct integration into your tool landscape
- No more manual transfer
Document automation for every industry
“Digitalization of incoming mail is essential, especially in the age of home office Tool to enable teams to work together from anywhere. I can hardly imagine our administrative processes without Caya's service. This was an important step into the future that simply has no disadvantages.”
We work much more efficiently and our property managers receive the letter they need to be processed in a very short time. Or, if the short text looks funny: By digitizing letter mail, we have come a long way closer to our goal of working almost paperless. In addition, we work much more efficiently and our property managers receive the letter they need to be processed in a very short time. And that even when working from home.
Markus Pfeiffer
ceo
Caya adapts — not the other way around
Legal advisors
Audit-proof storage for compliance-critical documents.
Franchises
Central mail management for all locations.
Banks
DORA-compliant document processing.
Agencies
Less administration, more creative work.
Tech & Startups
Scalable automation from day 1.
Tax advisor
GoBD-compliant receipts and client documents.
Insurance broker
Policies, applications and correspondence — all digital.
Property management
Tenant records, statements and administrative letters.
Tradesmen
Order confirmations and invoices without paperwork.
Energy supplier
Manage incoming mail centrally and distribute it across locations.
Hospitality
Centrally manage guest correspondences and supplier documents.
Coworking spaces
Several tenants, one inbox — clearly organized.
Connect Caya to the tools you're already using
Want to know if Caya is compatible with your existing setup? Contact us and let us advise you.
No compromises when it comes to your data
GDPR-compliant
We comply with current EU regulations. Personal data is properly collected, stored and documented.
High level of data security
Our high-security server centers in Frankfurt work with ISO27001.
Your data, your consent
We don't share your extracted data with anyone — it belongs to you and only you.
Made & Hosted in Germany
All scan centers are located in Germany. Your documents are encrypted and stored in an audit-proof manner in our high-security data center in Frankfurt.
Better compliance with Caya
Find out how you can improve and simplify regulatory compliance in your organization with Caya.
Do you have any questions?
The Caya Document Automation Suite is an end-to-end platform for Intelligent Document Processing (IDP). The software automates the entire document life cycle — from incoming mail and classification to structured data extraction and forwarding to your systems.
Caya combines three core functions in one suite: Post Scan digitizes incoming mail, Document Automations forwards documents to the responsible department, person or external systems based on rules, and Document Extractions automatically extracts relevant data and makes it available as structured data for further processing.
As a plug-and-play solution, Caya is quickly ready to use — without complex IT projects, long implementation times or high IT budgets.
Caya is particularly suitable for companies with strict compliance requirements — such as banking and financial service providers, medical device manufacturers, and energy companies. As a GoBD-compliant, ISO 27001-certified and GDPR-compliant platform, Caya meets the legal requirements for audit-proof archiving and verifiable document processes.
Caya offers tiered rates depending on document volume and range of functions. There are tailor-made packages for enterprise requirements (individual IdP models, dedicated onboarding). Current prices can be found here https://www.caya.com/tarife.
Caya solves the problem of manual document processing. Companies that have previously sorted and typed out invoices, contracts and forms manually benefit from automatic classification, data extraction and direct transfer to ERP or accounting systems.
Customers of the Caya Document Automation Suite report measurable results: With Caya, for example, EG Deutschland GmbH saves 90% working time per letter — around 290 hours per month — with fewer manual errors and shorter response times.
Classic DMS solutions are primarily filing systems. Documents are uploaded, named and sorted manually. Caya, on the other hand, is an active automation platform: documents are not only stored, but also automatically captured, understood, processed and forwarded. The decisive difference lies in AI-supported document extractions and document automations, which trigger subsequent processes without human intervention.
Bye-bye paperwork, hello proper work.
Caya gives you the freedom to spend your time where it is needed the most and to focus on your core business. Automate your document-based processes with Caya and get on top of your paperwork.
