AI-powered data extraction
Documents become structured data
With Caya Extractions, your documents are intelligently analysed, the relevant data is extracted and converted into a structured format: ready for your workflows, systems and decisions.
Over 20,000 users automate their document processes with Caya
Stop manual data entry: extract data automatically
0
%*
Accuracy
* 100% with human-in-the-loop.
0
%
Time savings
compared to manual processes.
Manual data entry
Caya Post Scan
Caya turns every document into usable data
How extraction works
From document to structured data in five steps
Centralised document receipt
Whether by post, email, or upload: all your documents end up in one place automatically.
Automatic classification
Invoice? Contract? Form? Caya automatically recognises the document type.
Intelligent data extraction
Caya extracts all relevant data: amounts, dates, suppliers, IBANs, reference numbers, and much more.
Validation
Caya automatically validates all data for completeness and formatting, and cross-references it with reference databases.
Forwarding
The extracted data is automatically transferred to your connected tools, such as Google Drive, OneDrive, and Dropbox. Discover our integrations.
Connect Caya with the tools you already use
Want to know if Caya is compatible with your existing setup? Contact us for a consultation.Want to know if Caya is compatible with your existing setup? Contact us and let us advise you.
How Caya guarantees quality and security
Precision
Our algorithms capture data from your documents with the highest level of accuracy.
Adaptation
Caya learns and adapts continuously to make extraction increasingly efficient and precise.
End-to-end
From receipt to transfer: all processes run automatically and seamlessly – for maximum efficiency without media discontinuities.
Control
You can review all captured data yourself and adjust it as needed – for maximum quality and control.
Security
Your data is processed according to the highest security standards and archived in an audit-proof manner.
Support
Our team supports you with implementation, training and ongoing operations to ensure your processes run smoothly and efficiently.
Data extraction for your use case
Automatically extract invoice data
Process delivery notes without manual entry
Automatically detect reference numbers and deadlines
Extract contract data from policies
Transfer order data directly into your systems
Extract payroll data automatically
AI data extraction for income tax statements
Can't see your use case?
"The technology is incredible! We’ve sped up our administrative processes by 30% and save over 20 hours a week on tedious tasks that we no longer have to do manually."
Urban Impact Agency
Pascal
Security and Compliance
Enterprise-Level Security
GDPR compliant
We adhere to current EU regulations. Personal data is properly collected, stored and documented.
ISO 27001 certified
Caya is certified according to the internationally recognised standard for information security management systems.
DORA compliant
Caya meets the requirements of the Digital Operational Resilience Act.
GoBD-compliant
Your digitised documents are stored in accordance with GoBD requirements and are traceable at all times.
Cloud servers in Germany
Your data is stored in an audit-proof manner in an ISO-certified data centre in Frankfurt.
Full automation for every use case
Mail scanning
Your physical mail. Digitised daily.
We digitise your postal mail and make it available in your digital inbox.
- Daily scanning & automatic classification
- 90 days of physical archiving at the scanning centre
- Notifications via app & email
- Full text recognition (OCR) & full-text search
- GoBD-compliant, immutable storage
Document Automations
Every document. Automatically in the right place.
Define your rules once and Caya takes care of the distribution.
- Rule-based automagic routing
- Automatic folder assignment & tagging
- Team sharing & notifications
- Integrationto over 100 tools
- Multiple locations & clients supported
FAQs
Yes. Caya uses AI-based technologies for the automatic classification and data extraction of documents. The platform combines deep OCR for text recognition with machine learning models that identify document types based on content and structure, and extract relevant data with precision.
Caya processes business documents across all industries, including invoices, delivery notes, bills of lading and customs documents in logistics; supporting documents for loan applications and attachment orders in finance; expert reports, cost estimates and police reports in insurance; and medical invoices, adverse event reports and certificates of analysis in pharma and healthcare.
No, you don't need any experience in programming or working with code. The intuitive user interface of the Caya Document Automation Suite makes it easy to use and navigate.
The Caya Document Automation Suite offers integrations with over 130 software solutions. This includes software for accounting and HR, as well as industry-specific tools for property management, real estate administration, and tax advisors. You can find all integrations at caya.com/integrationen.
Caya’s document extraction is particularly beneficial for companies looking to eliminate manual data entry and transfer extracted data accurately and in a structured format into ERP, CRM, or accounting systems. Extractions are automatically validated against master data to minimise errors and ensure data quality.
Yes. Caya processes sensitive documents securely. Caya is ISO 27001 certified, GDPR and DORA compliant, and stores all data in encrypted form in a data centre in Germany. This makes Caya suitable for data-sensitive industries and regulated businesses.
Have any questions?
Get in touch.
We are happy to answer all your questions and explain our product to you.
- We take the time to understand your individual requirements and work with you to develop a solution.
- Find out how you can increase productivity and optimise your workflows.
- Get pricing information and discover various use cases for your business.
Thank you for your interest!
In the meantime, take a look at our resources:
In the meantime, take a look at our resources here.
