Incoming Goods Documentation & Procurement

From delivery note to ERP entry. Without media discontinuity

Caya digitizes your entire incoming goods documentation: delivery notes are scanned directly in the warehouse, automatically read, and transferred to your ERP or WMS system. Seamless, GoBD-compliant, and in real time.

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incl. product demo

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Caya · Wareneingang

SCAN AN DER RAMPE·09:41

Document Extractions / Lieferscheine

Fertig

BetreffLieferscheinnr.Name

Lieferschein_047.pdf LS-88402 Weber Stahl GmbH

Lieferschein_046.pdf LS-28472 Isar Handel GmbH

Lieferschein_043.pdf LS-22330 Brandenburg Bau AG

→ ERP / WMS

ERP · Wareneingang gebucht

WE-10 552 · Lager 02

Daten validiert ✓

OMR Reviews Top 100 Rated Tools in DACH 2026

Caya ist OMR Leader für Intelligent Document Processing

Over 20,000 users automate their document processes with Caya

ISO 27001 certified

GDPR

DORA

GoBD

-compliant

Cloud servers in Germany

Put an end to paperwork in goods receipt

Today

Delivery notes pile up at the loading dock

Paper documents circulate through the warehouse, get filed away, or go missing.

Quantities and IDs are typed in manually

Manual entry takes hours and leads to booking errors.

Inventory data lags behind by days

Days pass between goods receipt and ERP entry. Purchasing and production are planning in the dark.

Gaps in audit documentation

During audits, documents are missing or the traceability from paper to booking is unclear.

With Caya

Scan directly in the warehouse

Delivery notes are scanned at the loading dock and sent to Caya via email forwarding.

Automatic data extraction

Caya automatically extracts order numbers, quantities, supplier details, and other data points.

Real-time inventory

The data flows directly into your ERP or WMS system.

Seamlessly documented

Every document is archived in compliance with GoBD standards and can be retrieved at any time.

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Three procurement processes. One platform.

Goods receipt & delivery notes

Delivery notes are scanned directly in the warehouse and read automatically. Caya reconciles the data with your order and records the goods receipt directly in your ERP or WMS system.

Delivery note no.

Order no.

Supplier

Item no.

Quantity

Delivery date

Rechnung mit ausgelesenen Informationen wie Rechnungsnummer, Kundennummer, Rechnungsdatum, E-Mail-Adresse, Adresse, Rechnungsbetrag, Zahlungsziel und IBAN.

Customs documents

Caya automatically extracts data from customs papers and freight documents, providing it in a structured format for your import processes—verifiable and archived in an audit-proof manner.

Customs tariff number

Value of goods

Country of origin

Sender

Shipment no.

Lieferschein mit Lieferscheinnummer, Lieferdatum sowie Positionen mit Artikelnummern, Artikelbezeichnungen und Mengen.

Conformity assessment & QA agreement inspection

Inspection certificates, certificates, and quality assurance agreements are automatically recognized, assigned to the correct processes, and documented for your quality assurance.

Certificate no.

Inspection date

Standard

Supplier

Inspection result

Pfändungs- und Einziehungsverfügung mit Geschäftszeichen, Datum, Angaben zum Schuldner und Gesamtbetrag.

These are just examples. Caya processes many other document types and data points. Get in touch with us.

How it works

From the loading dock to your ERP in 5 steps

Warehouse entry

Incoming delivery notes are scanned directly at the goods receiving area and forwarded to Caya via email. Mail, email attachments, and uploads are also processed automatically.

Classification

Caya automatically detects whether a document is a delivery note, an order, a customs document, or an inspection certificate – and initiates the appropriate workflow.

Extraction

All relevant data points are read automatically: order number, quantity, supplier, item numbers, and more.

Validation

95% fully automated

Caya reconciles the extracted data with your order and master data. Over 95% of documents are processed fully automatically – only in cases of ambiguity does a staff member briefly intervene.

Real-time ERP booking

The validated data is transferred directly to your ERP or WMS system. Your inventory is updated in real-time, and every document is archived in an audit-proof manner.

Would you like to learn more?

Book a 30-min demo

Product tour

Warehouse entry

Incoming delivery notes are scanned directly at the receiving dock and forwarded to Caya via email. Mail, email attachments, and uploads are also processed automatically.

Classification

Caya automatically identifies whether a document is a delivery note, an order, a customs document, or an inspection certificate – and initiates the appropriate workflow.

Extraction

All relevant data points are read automatically: order number, quantity, supplier, item numbers, and more.

Validation

95% fully automated

Caya reconciles the extracted data with your order and master data. Over 95% of documents are processed fully automatically – only in cases of ambiguity does a staff member briefly intervene.

Real-time ERP posting

The validated data is transferred directly to your ERP or WMS system. Your inventory is updated in real-time, and every document is archived in an audit-proof manner.

Would you like to learn more?

Book a 30-min demo

Free product tour

Security and Compliance

Audit-proof from goods receipt to booking

For production environments subject to audits and regulated companies: Caya documents your entire incoming goods process completely and in compliance with GoBD standards. Every document remains traceable from the physical original to the ERP entry – with no media discontinuity.

GDPR compliant

We comply with current EU regulations. Personal data is properly collected, stored, and documented.

ISO 27001 certified

Caya is certified according to the internationally recognized standard for information security management systems.

DORA compliant

Caya meets the requirements of the Digital Operational Resilience Act.

GoBD-compliant

Your digitized documents are stored in accordance with GoBD requirements and remain fully traceable at all times.

Cloud servers in Germany

Your data is stored in an ISO-certified, audit-proof data center in Frankfurt.

GDPR compliant

We comply with current EU regulations. Personal data is properly collected, stored, and documented.

ISO 27001 certified

Caya is certified according to the internationally recognized standard for information security management systems.

DORA compliant

Caya meets the requirements of the Digital Operational Resilience Act.

GoBD-compliant

Your digitized documents are stored in accordance with GoBD requirements and remain fully traceable at all times.

Cloud servers in Germany

Your data is stored in an ISO-certified, audit-proof data center in Frankfurt.

Learn more about compliance

Seamlessly connected to your ERP and WMS system

Caya transfers documents and data directly into your existing software landscape – from SAP to weclapp, with over 130 integrations. Plug & play, with no internal IT effort required.

Contact sales

Discover integrations

Frequently asked questions?

Wie kommen unsere Lieferscheine zu Caya?

Ganz einfach: Sie scannen die Lieferscheine direkt im Lager – zum Beispiel an der Rampe – und übertragen sie per Upload oder E-Mail-Weiterleitung an Caya. Auch physische Post und andere E-Mail-Anhänge kann Caya automatisch verarbeiten.

Welche Daten liest Caya aus Wareneingangsdokumenten aus?

Caya extrahiert alle relevanten Datenpunkte: Bestellnummer, Lieferschein-Nummer, Lieferant, Artikelnummern, Mengen, Lieferdatum und weitere Felder. Auf Anfrage trainieren wir zusätzliche, individuelle Felder für Ihre Dokumente.

Was passiert, wenn ein Dokument nicht eindeutig ist?

Über 95 % der Dokumente laufen vollautomatisch durch. Nur bei unklaren Dokumenten greift ein Mitarbeiter kurz ein und bestätigt die Daten - so kombinieren Sie maximale Automatisierung mit voller Kontrolle.

Welche ERP- und WMS-Systeme kann Caya anbinden?

Caya übergibt Daten an über 130 Systeme, darunter SAP, Microsoft Dynamics und weclapp. Sprechen Sie uns an – wir prüfen die Anbindung an Ihre bestehende Systemlandschaft.

How quickly is Caya ready for use?

As a plug-and-play solution, Caya is quickly ready to use — without complex IT projects, long implementation times or high IT budgets.

We answer many more questions in our Help Center

Help Center

Do you have any questions?
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