3 HR processes that you should digitize immediately

We shed light on the human resources of SMEs and show 3 processes that can be digitized within a very short period of time with clear advantages.

The HR department is often underestimated by all departments in a company. However, no company can function without qualified personnel. Even without suitable billing processes, personnel would probably not stay with the company for very long. In addition Can HR significantly shape corporate cultures. After all, you're usually the first point of contact for new employees when onboarding. It's a shame when it then fails due to cumbersome personnel processes. Is this underestimation perhaps also due to the fact that processes in human resources sometimes seem a bit dusty?

A large part of communication and processing processes often still take place on paper. The HR department in particular benefits greatly from efficient and digital processes. Here, medium-sized companies, startups and SMEs benefit from their agility vis-à-vis large companies. They can usually optimize digital personnel management more comprehensively and relieve the workload more quickly than corporations.

Which processes digitize in human resources? What are the benefits of digital HR processes?

The “war for talent” and personal employee satisfaction are major incentives to digitize human resources.

In many fields, employees can often choose the company. If the recruiting processes are cumbersome and involve effort for applicants, this can be a deterrent. Recruiting is usually the first contact between companies and employees. Exist unnecessary application hurdles, you lose talent before you've had a chance to convince them of your company elsewhere. The aim should be a “user-friendly” experience for applicants. This leads digitally, from viewing the job posting to online onboarding, to the first simplified payslip.

However, digital HR processes are also worthwhile for your existing workforce. Your administration in particular will benefit enormously from lean and efficient processes. Through digital solutions, a large part of Paper chaos and avoid process backlogs. Paperwork and file folders become clearly searchable digital archives or portals, which can also send you reminders. This speeds up your processes. This is because ancient application folders and payslips by tax advisors generate expenses that can be avoided digitally.

1| How to make the application process digital?

What is the best way for candidates to get to you? By having an authentic and informative presence on relevant Internet portals. Additional steps, such as the route through recruiters, can be added to create as wide a network as possible.
In the end, however, you must ensure that the right applicants see your job posting in the right place at the right time. Also the subsequent Communication must be quick and digital so that candidates know exactly what to expect from your company.

For this purpose, most tools offer you a holistic experience for the entire recruitment process. From creating the advertisement to applicant management. Just Join and Taledo stand out here with innovative solutions. These allow you to have a cost-effective presence on all relevant platforms without much effort. About the direct candidate communication in the software You can contact us directly and save the status of your application. In addition, thanks to this digital HR solution, all Personnel & recruiting processes accessible in the cloud at any time, anywhere. Gone are also Excel and Word documents that need to be checked for the latest version. Auch Reminder functions or automatic sending of personal documents are offered. This enables the paperless office In personnel management, more than just digital document versions. It creates real relief, towards more value-adding activities. With just one solution and little effort, you can digitize and accelerate a large part of your entire recruitment process.

Another tip is to digitally comment on CVs. We've all experienced a job interview where an applicant shows up with a whole pile of printed out resumes. Or you've even printed out the digital CV yourself. At least one of the interviewers usually takes notes directly on the paper resume. The rest of the HR team never sees their notes. If you're still reviewing or commenting on resumes on paper, digitizing them is a good tip for more efficient processes. Centralizing these records with an applicant tracking system makes it possible to stay more organized. Other team members can even follow your notes live on the digital document during the interview. You can search for keywords in your notes later.

2| Pre- and onboarding schedule

Have you found your ideal candidates? Is the contract signed? fantastic! Right now, there is an important phase that can have a major impact on valuations at Kununu, for example. First impressions count. New employees cannot be left hanging before their first day of work. Not even unintentionally.
It is important to maintain communication when onboarding new employees immediately after signing the contract. This allows you to join the company as stress-free as possible.

Preboarding shapes initial experiences in your company and should therefore not be neglected. In addition, the onboarding phases in the first working days should not be underestimated. The where, when and how of your company must be visible to new employees at all times from the onboarding plan. Software such as Talmundo or Elearnio create visually appealing and interactive processes that integrate new employees into your company before the first day. With individual digital training courses and an onboarding checklist You can show directly that staff development is important to you. Most Support HR tools You when creating an onboarding checklist. You suggest known action points or generate suggestions intelligently from your system data. In addition, these tools can of course also be used for future personnel development through in-depth induction plans and training courses.

3| Payroll online - digitize payroll

The first few days are over, the new employees are happy — but they're not working for free, of course. Payroll is still an often cumbersome task and is probably the process that requires the most action from a digitization perspective. PayFit specializes in this. This helps you to automatically create your employees' payslips and make quick changes to data at any time. The finished You can then preview and review digital payslip in real time.
Additionally Does the online payslip take with you PayFit Send you reports to health insurance companies and tax authorities. In addition to an overview of all tax and contribution payments, you also receive a central storage for your relevant documents. With this range of functions, you can tackle the issue of electronic payroll in a completely relaxed way.

Avoid using too many tools

In general, it can also be worthwhile for SMEs to use a flexible and holistic solution when it comes to payroll, expense reporting, vacation/absence management and working time recording processes. When you have everything in one place, there are fewer transfer errors and happy employees. There can otherwise be great potential for conflict, especially when it comes to topics such as working time recording and shift schedulesthat you can avoid with a complete solution. You no longer need to send file versions back and forth via email and update data to the latest version. Everything is bundled in one place and can be processed in parallel, in real time, by several people. As an added benefit, this prevents one Tooloverload, which could overwhelm your employees.

In addition to payroll, PayFit also offers an intuitive HR tool. Involve your employees in HR processes and give them control over their own employee area. Here, for example, payslips can be viewed, working hours entered, expenses submitted and vacation requests submitted.

There are a variety of solutions for digitizing your most important HR processes. Here, you can find a step-by-step solution for your company as well as fall back on a complete solution. In both cases, your day-to-day HR and personnel management become more efficient and you can focus on the really important things.