Digital mailroom and Intelligent Document Processing

Automate document processes
with AI

Through post-digitisation, Data Extractions, Intelligent Document Processing and effective inflow management, your documents and data automatically reach the right place — digitally, securely and across departments.

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including product demo

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Grafik zeigt ein Dokument, dass gescannt, klassifiziert und korrekt abgelegt wird

Grafik mit dem Cayan Männchen, dass ein Symbol für skalierung hochhält

Scalable technology

Grafik mit zwei Cayan Männchen die zwei Puzzlestücke aneinander halten

Implement

As a plug-and-play solution, Caya is quickly ready to use — without any additional IT effort.

Cayan Männchen auf einer Leiter, dass Symbole für Kommunikation um ein Zahnrad plaziert

Integrate

Benefit from seamless integration of Caya into your existing systems and workflows.

Grafik mit Cayan Männchen das eine Lupe über Dokumente mit KPIs hält

Grow with

Caya grows dynamically with your needs and adapts as your business evolves.

Tailored service

Zwei Cayan Männchen die mit einander kommunizieren

Guidance

Our team is there for you right from the start to find the best solution for your individual requirements.

Onboarding

During onboarding, we will guide you step by step through the process — personally and tailored to your needs.

Support

You are supported all the way. Our team is always available for questions or individual solutions.

Versatile features for large companies

Zeigt Grafik mit neuen Dokumenten im Caya Posteingang

Post-Scan-Service

We redirect your letter, digitize it and make it available to you in the Caya Document Cockpit.

Grafik mit einem Laptop wo mehrere, Tools, Dokumente und Icons herausspringen

Inflow Management

Caya optimises the receipt and distribution of incoming documents, whether by letter mail, email or upload.

Grafik von einem Dokument dass klassifiziert wird

Classification

Your documents are automatically categorised and tagged to enable quick and accurate organisation.

Grafik von einem Dokument wo ein Textabschnitt gescannt wird

Text recognition (OCR)

With the deep OCR process, simple scans are automatically converted into machine-readable text formats.

Dokument wo ein paar Zeilen erfasst und extrahiert werden

Data Extraction

With modern AI models, relevant information is extracted from your documents and transferred to the desired tools.

Validation

For control and error-free extraction, the extracted data is compared with databases and master data (e.g. postal code).

Grafik wo ein Brief rein kommt, verbucht und gespeichert wird durch einen automatisierten Prozess

Automations

With our Automagic Workflows, documents are automatically routed to the right department, data transferred to external software and much more — without any manual effort.

Cayan Männchen mit einer Lupe auf Dokumenten mit KPIs

Reporting dashboards

Individual dashboards, updated in real time, provide insight into the most important KPIs at any time.

Grafik mit mehreren Dokumenten die für einen neuen User freigegeben werden

Rights management and admin control

By assigning various roles, you ensure that access to data and documents is secure and clearly defined.

Post scan service

We redirect your letter, digitize it and make it available to you in the Caya Document Cockpit.

Inflow Management

Caya optimizes the receipt and distribution of incoming documents, whether by post, email or upload.

classification

Your documents are automatically categorized and tagged to enable quick and accurate organization.

Text recognition (OCR)

With the deep OCR process, simple scans are automatically converted into machine-readable text formats.

data extraction

With modern AI models, relevant information is extracted from your documents and transferred to the desired tools.

validation

For control and error-free extraction, the extracted data is compared with databases and master data (e.g. postal code).

automations

With Automagic workflows, documents are automatically routed to the right department, data transferred to external software and much more — without any manual effort.

Reporting dashboards

Individual dashboards, updated in real time, provide insight into the most important KPIs at any time.

Rights management and admin control

By assigning various roles, you ensure that access to data and documents is secure and clearly defined.

Caya integrates seamlessly into your existing software landscape

Want to know if Caya is compatible with your existing setup? Contact us and let us advise you.

Contact sales

Enterprise-level security and compliance

We think compliance for you! Caya fulfils the highest security and data protection standards, helping you to maintain and strengthen your compliance.

Data security

We comply with current EU regulations. Personal data is properly collected, stored and documented.

Learn more

Certified processes

Our processes are highly automated, ISO certified and tested for the highest safety standards.

Badges für ISO und DORA klassifizierungen

Provision of evidence

Every letter received via the Caya Document Cockpit receives a stamp of receipt. This means that any deadlines only apply from the date stated on the stamp.

Rights management

Our user and rights management gives you full control: Manage access with individually defined roles and rights.

Grafik zeigt ein Dokument dass mit anderen usern geteilt wird

Grafik mit mehreren Dokumenten die mit einem Check in einem Schild bestätigt werden

Audit compliance

The Document Cockpit guarantees audit compliance in accordance with GoBD. This applies to all document types whose processing is recorded in the procedural documentation. We are happy to support you with your procedural documentation.