Input management
One inbox for all your documents. Zero sorting effort
Postal mail, email attachments, scans, and uploads: all your incoming documents in one place. Caya automatically classifies every document and distributes it to the right people and systems. GoBD-compliant and with no manual sorting required.
Over 20,000 users are automating their document processes with Caya
Put an end to daily sorting, scanning, and forwarding
Today
With Caya
Every channel. Every document. One system.
Letter mail
Email mailboxes
Scan & uploads
Archive documents
How it works
From receipt to the right place
Receipt
Postal mail, email attachments, scans and uploads all flow automatically into your central Caya inbox.
Classification
Caya automatically identifies the document type – invoice, contract, notice, letter – and names every document consistently.
Extraction
Relevant data points such as sender, reference numbers, amounts and deadlines are extracted automatically.
Distribution
Based on your if-then rules, every document automatically reaches the right person, team or folder – with individual roles and permissions.
Transfer to your systems
Documents and data flow directly into your tools via an interface - from OneDrive and Google Drive to SAP, DATEV and your ERP. Everything archived in a GoBD-compliant manner.
Security and Compliance
Your inbox. Audit-proof and verified.
GDPR compliant
We adhere to current EU regulations. Personal data is properly collected, stored and documented.
ISO 27001 certified
Caya is certified according to the internationally recognised standard for information security management systems.
DORA compliant
Caya meets the requirements of the Digital Operational Resilience Act.
GoBD-compliant
Your digitised documents are stored in accordance with GoBD requirements and are traceable at all times.
Cloud servers in Germany
Your data is stored in an audit-proof manner in an ISO-certified data centre in Frankfurt.
Seamlessly connected to the tools you already use
Want to know if Caya is compatible with your existing setup? Contact us for a consultation.
FAQs
Everything covered: your postal mail is digitised daily at our scanning centre, email attachments are automatically imported from your inboxes, and scans or uploads from any location are fed into the same process.
You. Using simple if-then rules, you can define which document goes to which person, folder or system, all without writing any code. Rules can be adjusted and combined at any time.
Yes, Caya archives all documents in an immutable and audit-proof manner. The entire process from receipt to filing is fully documented.
Available in over 130 tools, including OneDrive, Google Drive, SAP, DATEV, and industry-specific software. Get in touch and we will check the integration with your system landscape.
Whether via a mail redirection service, your own Caya address, or courier collection, your post arrives at our scanning centre. There, it is digitised daily, physically archived for 90 days, and forwarded or destroyed upon request.
Caya will set up a mail redirection service with Deutsche Post or PIN Mail AG for you, ensuring your post is forwarded automatically.
Caya is a plug-and-play solution that is ready to use in no time – without the need for extensive internal IT resources or large budgets. Our team will support you with setup and ongoing optimisation.
Have any questions?
Get in touch.
We are happy to answer all your questions and explain our product to you.
- We take the time to understand your individual requirements and work with you to develop a solution.
- Find out how you can increase productivity and optimise your workflows.
- Get pricing information and discover various use cases for your business.
Thank you for your interest!
In the meantime, take a look at our resources:
In the meantime, take a look at our resources here.
