Intelligent document processing for care providers and practices
More time for care and patients
Tax assessments, official enquiries, supplier invoices: the tasks that cost your team hours at their desks today are handled by the Caya Document Automation Suite. Every document goes straight to the right person, deadlines are tracked, and invoices are sent to DATEV without any manual typing.
Over 20,000 users automate their document processes with Caya
How Caya eases your team's daily workload
Documents under control
Time for people
Runs by itself
How Caya works in care and practice settings
Step by step to a paperless practice
Capture
Notices of assessment, invoices or applications: whether by post, email or upload, everything lands in the digital inbox of the Caya Document Automation Suite.
Classification
Invoice, notice from the care insurance fund or request from an authority? The document type is recognised automatically.
Extraction
No more manual typing. Using AI and Deep OCR, Caya automatically reads amounts, deadlines or reference numbers. The data is then available in a structured format for further processing.
Validation
The data is automatically checked and reconciled with your master data. Caya highlights missing or deviating values. Your team only needs to check and approve these specific cases.
Forwarding
You define once where everything belongs. After that, the notice of assessment goes automatically to billing, requests from authorities to the practice or care service management, and invoices with all data directly to DATEV.
Security and Compliance
Confidential data from care and practice, processed securely
GDPR compliant
We adhere to current EU regulations. Personal data is properly collected, stored and documented.
ISO 27001 certified
Caya is certified according to the internationally recognised standard for information security management systems.
DORA compliant
Caya meets the requirements of the Digital Operational Resilience Act.
GoBD-compliant
Your digitised documents are stored in accordance with GoBD requirements and are traceable at all times.
Cloud servers in Germany
Your data is stored in an audit-proof manner in an ISO-certified data centre in Frankfurt.
Integrations for your existing software
Documents and data land directly in your existing software landscape, from accounting to practice or care management software, with over 130 integrations. Talk to us about your setup.
From invoice to notice of assessment
Incoming invoice
Delivery note
Insurance notice
Application
"Caya is a solution we should have started using much sooner. […] Caya solves the issue of manually scanning our post for us. It also provides a direct interface to our accounting department. With the app, I can view my post and forward documents to other staff members while I'm on the move."
KonfiDents GmbH
Stephan, Head of Accounting
FAQs
No, you don't need any experience in programming or working with code. The intuitive user interface of the Caya Document Automation Suite makes it easy to use and navigate.
Yes. Using simple if-then rules, you can define which document goes to which person, folder or system without writing any code. This ensures that tax assessments go to billing, official enquiries to the practice or care management team, and invoices to accounts, even across multiple locations.
Hosted exclusively on cloud servers in Germany. No data is transferred abroad.
Goodbye paperwork, hello Caya.
Caya gives you the freedom to focus your time and energy where it is needed most. Take a step closer to a paperless practice or care service: automate your document-based processes and collaborate with your colleagues directly in Caya.