Automated document processing
Document workflows that take care of themselves
From document receipt to distribution: Caya Automations process your documents fully automatically, scalably and seamlessly integrated into your existing systems.
Over 20,000 users are automating their document processes with Caya
Benefits of automated document processing
End-to-end
0 manual steps
Plug & Play
How Caya Automations work
From receipt to integration, fully automated
Capture
Caya automatically captures incoming documents, whether they are incoming post, email attachments, or uploads.
Organization
Documents are automatically identified, named, and filed in the correct folder based on sender, keyword, or your own rules.
Distribution
Have documents automatically distributed to your employees and work on them together.
Integrations
Caya automatically transfers your documents and relevant data to your existing software landscape, such as OneDrive, Google Drive, SAP or your ERP. Discover our integrations.
Rule-based automation
Automate according to your rules
- Set up your own automations, with no code required
- Connect Caya seamlessly with your tools
- Use multiple rules simultaneously and adjust them at any time
If is Julia and is invoice, move to
Classify, distribute, transfer
Caya integrates seamlessly into your existing software landscape
Want to know if Caya is compatible with your existing setup? Contact us for a consultation.Want to know if Caya is compatible with your existing setup? Contact us for a consultation.
"The technology is incredible! We’ve sped up our administrative processes by 30% and save over 20 hours a week on tedious tasks that we no longer have to do manually."
Urban Impact Agency
Pascal
Security and Compliance
Enterprise-Level Security
GDPR compliant
We adhere to current EU regulations. Personal data is properly collected, stored and documented.
ISO 27001 certified
Caya is certified according to the internationally recognised standard for information security management systems.
DORA compliant
Caya meets the requirements of the Digital Operational Resilience Act.
GoBD-compliant
Your digitised documents are stored in accordance with GoBD requirements and are traceable at all times.
Cloud servers in Germany
Your data is stored in an audit-proof manner in an ISO-certified data centre in Frankfurt.
Full automation for every use case
Mail scanning
Your physical mail. Digitised daily.
We digitise your postal mail and make it available in your digital inbox.
- Daily scanning & automatic classification
- 90 days of physical archiving at the scanning centre
- Notifications via app & email
- Full text recognition (OCR) & full-text search
- GoBD-compliant, immutable storage
Document Extractions
Structured data. Straight from your documents.
AI and deep OCR extract all relevant data and transfer it to your systems in a structured format.
- AI-powered data extraction
- Pre-trained models + custom extractions onEnquiryRequest
- Structured output: JSON, CSV
- Direct integration into your tool stack
- No more manual data entry
FAQs
Yes. The Caya Document Automation Suite offers flexible access control: users are assigned role-based permissions at account level. Individual documents or entire folders can also be shared selectively with anyone you choose.
Caya’s document automation provides rule-based control over entire document workflows – from the moment a document is received to its automated forwarding. Documents are automatically identified, classified, filed, and routed to the relevant people or systems.
Caya automates your entire document workflow: from incoming emails and rule-based folder filing to distribution among staff and integration with external systems like ERP, OneDrive or Google Drive – all without manual intervention.
Caya’s document automation eliminates manual steps in document workflows, ensuring transparent and audit-proof processes. For example, SH Netz saves over 22 working days per year through automated document processing with Caya, while EG Deutschland GmbH saves 90% of the time per letter – around 290 hours every month.
Yes. Caya grows dynamically with a company's requirements and adapts as structures, document volumes or organisational forms evolve – without the need for a system change or complex re-implementation.
Caya automatically detects incoming invoices, classifies them, adds tags, and routes them in a structured way to the correct folder (e.g. accounting) and the relevant person.
Have any questions?
Get in touch.
We are happy to answer all your questions and explain our product to you.
- We take the time to understand your individual requirements and work with you to develop a solution.
- Find out how you can increase productivity and optimise your workflows.
- Get pricing information and discover various use cases for your business.
Thank you for your interest!
In the meantime, take a look at our resources:
In the meantime, take a look at our resources here.
