Data Extraction and process automation
Precise and simple Data Extraction with Caya
Automate your document processes and increase the effectiveness of your workflows with Caya's Data Extractions — simply, with just a few clicks.
Discover the automated Data Extraction from Caya
Leading AI technology
Our data extractions are based on modern AI technology for precise processing of your documents.
User-friendly interface
Our intuitive user interface makes it easy to use and navigate.
Seamless routing
After extraction, the data is automatically transferred to your target systems such as ERP, DMS or accounting software.
100% GDPR-compliant
When extracting your data, we comply with GDPR guidelines.
Easy connection
Our AI models can be specifically trained for specific use cases — for maximum precision even with complex or industry-specific documents.
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That's how it works
We use deep OCR technology and modern AI models to analyse your documents both visually and in terms of content. Our models extract relevant information from your documents and process them. In this way, your data can be automatically transferred in structured form to the tools you already use — for a smooth integration into your work processes.
Full automation for every use case
Standard Data Extraction
With Caya's Deep OCR process, a text image is automatically converted into a machine-readable text format. Each document is treated as a letter, from which the same standardized data points are read out. The resulting data enables you to immediately perform many relevant actions — from searching, finding and editing to paying with just one click. Our deep learning technologies extract essential information from your documents, such as sender and recipient, subject, contact details, and IBAN.
Additional extraction for even more data
Advanced Data Extraction
To extract specific data points, in addition to standard data, you can use Caya's Advanced Data Extraction. Our pre-trained AI models for reading ten document types capture relevant data fields (such as the EORI number). We then export the data for you in a structured form to the tools that you already use. It is not necessary for Caya to have “seen” the documents in advance.
Additional extraction for all types of data
Custom Data Extraction
If you have special requirements, we can individually train our models and tailor them entirely to your wishes. Individual Data Extraction enables, in addition to extracting standard data, a personalized approach for your specific document processing and the automated extraction of data and documents of any kind. We then export the data for you to tools of your choice.
Discover the Data Extractions from Caya
Below you will find examples of some current use cases.
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“The technology is amazing! We've accelerated our administrative process by 30% and are saving over 20 hours a week for annoying tasks that we no longer have to do manually.”
Urban Impact Agency
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Do you have any questions?
Yes Caya uses AI-based technologies to automatically classify and extract data from documents. The platform combines deep OCR for text recognition with machine learning models that recognize document types based on content and structure and precisely extract relevant data.
Caya processes business documents across industries — including invoices, delivery notes, bills of lading and customs documents in logistics, accompanying documents for loan applications and seizure orders in finance, reports, cost estimates and police reports in the insurance sector, as well as medical bills, side effect reports and certificates of analysis in pharmaceuticals and healthcare.
For the structured processing of standardized business documents, specialized deep OCR and machine learning models are usually more precise and faster than large language models. While LLMs are particularly strong in generative and semantic tasks, dedicated ML models are optimized for consistent, rule-based extraction of recurring document types such as invoices, contracts, or forms.
No, you don't need any experience in programming or working with code. The Caya Document Automation Suite's intuitive user interface makes it easy to use and navigate.
The Caya Document Automation Suite offers integrations with over 130 software solutions. This includes software from the areas of accounting and personnel as well as industry software for property managers, real estate managers and tax consultants. All integrations can be found at caya.com/integrations.
Document Extractions from Caya are particularly beneficial for companies that want to eliminate manual data entry and transfer extracted data precisely and in a structured manner to ERP, CRM, or accounting systems. The extraction is automatically validated against master data to minimize errors and ensure data quality.
Yes With Caya, even sensitive documents such as loan applications can be processed automatically. Incoming loan applications are recognized, classified and securely processed, while relevant data is extracted in a structured way and forwarded to relevant teams or systems.
Ready for a new level of efficiency?
Automate and optimise your document-based processes with Caya's Data Extractions. This not only saves you time and nerves, but also increases your productivity.
