Calculate your price
Add letter volume:
If you would like to use our post-scan service.
Select base rate:
The tariffs vary in the range of functions.
Book a rate:
Save time and nerves from now on.
Estimate your approximate monthly letter volume. All letters will be scanned, including those that exceed your booked letter volume. Additional costs are incurred for each additional letter scanned (depending on the plan).
Essentials
Basic functions for self-employed people and freelancers.
9,99€ per user per month
€
9
99
Total/month
Add up to 5 paid users. To do this, invite your team to your Caya account and assign roles (owner, admin, member). The fees per user depend on the selected tariff.
Every new document goes through our text recognition process. This makes it child's play to find documents again later using a full-text search, extract data or simply copy the IBAN from the document, for example.
File your documents in folders and subfolders. For example, structured according to departments, projects or document types.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
Connect Caya to the tools you already use and easily forward incoming documents.
Determine individually how your file names should be structured, e.g. YYYYMMDD_Absender_Betreff.pdf
With our standard workflows, document processes become automagic. Forward invoices to Datev, for example, or approve signed customer contracts to your sales team — all automatically. The prices depend on the selected tariff.
Design completely customized workflows and connect internal systems directly to Caya. The prices depend on the type and scope of the workflows. Feel free to talk to us.
We would also be happy to review and sign an AVV provided by you.
You will receive a personal contact who will help you get the most out of Caya.
If you receive more letters than booked, we will charge additional costs for each additional scan. You can find the costs for this in our List of Prices & Services. If the booked scan volume is exceeded permanently, your plan may be adjusted accordingly.
The Caya mailbox is the address for your letters to be digitised. You can, for example, pass on your Caya mailbox as a recipient address or redirect mail to it using a forwarding order. Important: This is purely a postal address and not a summons address.
On request, we can set up forwarding orders with Deutsche Post AG for you. The price shown is valid for six months and is automatically renewed every six months.
For customers from the greater Berlin area, we can set up forwarding orders with PIN Mail AG for you on request.
Your documents are stored in the short-term archive for 90 days. During this time, you can request the documents you wish to protect from destruction. Depending on the plan, you can choose between immediate or collective dispatch.
You can receive your original documents as quickly as possible at your desired address in an instant shipment. The cost is 1.39 euros per document plus postage. Further information can be found in the current list of prices and services.
Your original documents are regularly sent in a collective consignment on a specific date. You can find the costs of the respective dispatch type in the current list of prices and services.
Every new document is always run through our world-class text recognition system, making it child's play to find documents later using a full-text search, extract data or simply copy the Iban from the document, for example.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
We are happy to extract individual data points according to your requirements, for example from invoices, delivery notes or contracts.
Store your documents in folders and subfolders, e.g. structured according to departments, projects or document types.
Full-text search and targeted search by sender, subject, recipient, document type (e.g. invoice) and filter (e.g. by time period).
With the Caya PDF editor, you can easily edit documents as a team: Fill in forms, sign, merge documents or delete individual pages, attach virtual sticky notes or use the virtual paid stamp.
Invite your colleagues to Caya and assign roles (e.g. owner, admin, member). Assign individual rights (e.g. read, edit) for documents or folders. The fees per user depend on the selected plan.
With Caya, you can easily share documents, folders, or subfolders with colleagues or third parties.
Pay invoices directly from the Caya Document Cockpit, just like a SEPA bank transfer. We extract all the invoice data for you. You can then connect directly to your online banking and authorise the payment.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Simply send new documents to your personal Caya e-mail address to import them into Caya. Or upload them directly to Caya via your browser.
With our mobile app for iOS and Android, you always have all your documents with you.
Simply forward your documents directly to other software solutions (including Casavi, GetMyInvoices, Zapier) via email.
Total number of digital documents you can store in Caya.
Invite your team to your Caya account and assign roles (Owner, Admin, Member). The fees per user depend on the selected plan.
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
To create additional workflows that go beyond your current plan, please contact our sales team.
Connect Caya to the tools you already use and easily forward incoming documents.
Create fully customised workflows and connect internal systems directly to Caya.
Create fully customised workflows and connect internal systems directly to Caya. Our team will be happy to support you.
You will be assigned a personal contact who will help you get the most out of Caya
Extra security with Single Sign On (SSO) via Google.
We automatically back up your data every hour and, depending on the plan, save it at up to three different geographical locations. This means that your data is always safe, even in the event of an earthquake or major fire, for example.
We encrypt your data on the server side using the SHA256 standard. Provision via the browser is also always encrypted.
Caya is GDPR-compliant. Data protection, confidentiality and security of your digital data and physical documents meet the highest standards in all areas.
We are happy to provide all our customers with an order processing contract so that you can comply with the requirements of the GDPR.
We are also happy to check and sign a DPA provided by you.
We are happy to support you with the GoBD-compliant use of Caya. Please get in touch with your Customer Success Manager.
We are happy to enter into an additional confidentiality agreement with you in accordance with section 43a para. 2 sentence 1 Federal Code for Lawyers and section 203 para. 1 no. 3 German Criminal Code.
standard
Standard solution for small and medium-sized companies.
24,99€ per user per month
€
24
99
Total/month
Add up to 50 paid users. To do this, invite your team to your Caya account and assign roles (owner, admin, member). The fees per user depend on the selected tariff.
Every new document goes through our text recognition process. This makes it child's play to find documents again later using a full-text search, extract data or simply copy the IBAN from the document, for example.
File your documents in folders and subfolders. For example, structured according to departments, projects or document types.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
Connect Caya with the tools you already use and easily forward incoming documents.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
Design completely customized workflows and connect internal systems directly to Caya. The prices depend on the type and scope of the workflows. Feel free to talk to us.
We would also be happy to review and sign an AVV provided by you.
You will receive a personal contact who will help you get the most out of Caya.
If you receive more letters than booked, we will charge additional costs for each additional scan. You can find the costs for this in our List of Prices & Services. If the booked scan volume is exceeded permanently, your plan may be adjusted accordingly.
The Caya mailbox is the address for your letters to be digitised. You can, for example, pass on your Caya mailbox as a recipient address or redirect mail to it using a forwarding order. Important: This is purely a postal address and not a summons address.
On request, we can set up forwarding orders with Deutsche Post AG for you. The price shown is valid for six months and is automatically renewed every six months.
For customers from the greater Berlin area, we can set up forwarding orders with PIN Mail AG for you on request.
Your documents are stored in the short-term archive for 90 days. During this time, you can request the documents you wish to protect from destruction. Depending on the plan, you can choose between immediate or collective dispatch.
You can receive your original documents as quickly as possible at your desired address in an instant shipment. The cost is 1.39 euros per document plus postage. Further information can be found in the current list of prices and services.
Your original documents are regularly sent in a collective consignment on a specific date. You can find the costs of the respective dispatch type in the current list of prices and services.
Every new document is always run through our world-class text recognition system, making it child's play to find documents later using a full-text search, extract data or simply copy the Iban from the document, for example.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
We are happy to extract individual data points according to your requirements, for example from invoices, delivery notes or contracts.
Store your documents in folders and subfolders, e.g. structured according to departments, projects or document types.
Full-text search and targeted search by sender, subject, recipient, document type (e.g. invoice) and filter (e.g. by time period).
With the Caya PDF editor, you can easily edit documents as a team: Fill in forms, sign, merge documents or delete individual pages, attach virtual sticky notes or use the virtual paid stamp.
Invite your colleagues to Caya and assign roles (e.g. owner, admin, member). Assign individual rights (e.g. read, edit) for documents or folders. The fees per user depend on the selected plan.
With Caya, you can easily share documents, folders, or subfolders with colleagues or third parties.
Pay invoices directly from the Caya Document Cockpit, just like a SEPA bank transfer. We extract all the invoice data for you. You can then connect directly to your online banking and authorise the payment.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Simply send new documents to your personal Caya e-mail address to import them into Caya. Or upload them directly to Caya via your browser.
With our mobile app for iOS and Android, you always have all your documents with you.
Simply forward your documents directly to other software solutions (including Casavi, GetMyInvoices, Zapier) via email.
Total number of digital documents you can store in Caya.
Invite your team to your Caya account and assign roles (Owner, Admin, Member). The fees per user depend on the selected plan.
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
To create additional workflows that go beyond your current plan, please contact our sales team.
Connect Caya to the tools you already use and easily forward incoming documents.
Create fully customised workflows and connect internal systems directly to Caya.
Create fully customised workflows and connect internal systems directly to Caya. Our team will be happy to support you.
You will be assigned a personal contact who will help you get the most out of Caya
Extra security with Single Sign On (SSO) via Google.
We automatically back up your data every hour and, depending on the plan, save it at up to three different geographical locations. This means that your data is always safe, even in the event of an earthquake or major fire, for example.
We encrypt your data on the server side using the SHA256 standard. Provision via the browser is also always encrypted.
Caya is GDPR-compliant. Data protection, confidentiality and security of your digital data and physical documents meet the highest standards in all areas.
We are happy to provide all our customers with an order processing contract so that you can comply with the requirements of the GDPR.
We are also happy to check and sign a DPA provided by you.
We are happy to support you with the GoBD-compliant use of Caya. Please get in touch with your Customer Success Manager.
We are happy to enter into an additional confidentiality agreement with you in accordance with section 43a para. 2 sentence 1 Federal Code for Lawyers and section 203 para. 1 no. 3 German Criminal Code.
Professional
Extended features for increased compliance requirements and special regulations for persons subject to professional secrecy.
79,99€ per user per month
€
79
99
Total/month
Invite your team to your Caya account and assign roles (owner, admin, member). The fees per user depend on the selected tariff.
Every new document goes through our text recognition process. This makes it child's play to find documents again later using a full-text search, extract data or simply copy the IBAN from the document, for example.
File your documents in folders and subfolders. For example, structured according to departments, projects or document types.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
Connect Caya with the tools you already use and easily forward incoming documents.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
Create fully customised workflows and connect internal systems directly to Caya. The prices depend on the type and scope of the workflows. Please feel free to contact us.
We are also happy to check and sign a DPA provided by you.
You will be assigned a personal contact who will help you get the most out of Caya.
If you receive more letters than booked, we will charge additional costs for each additional scan. You can find the costs for this in our List of Prices & Services. If the booked scan volume is exceeded permanently, your plan may be adjusted accordingly.
The Caya mailbox is the address for your letters to be digitised. You can, for example, pass on your Caya mailbox as a recipient address or redirect mail to it using a forwarding order. Important: This is purely a postal address and not a summons address.
On request, we can set up forwarding orders with Deutsche Post AG for you. The price shown is valid for six months and is automatically renewed every six months.
For customers from the greater Berlin area, we can set up forwarding orders with PIN Mail AG for you on request.
Your documents are stored in the short-term archive for 90 days. During this time, you can request the documents you wish to protect from destruction. Depending on the plan, you can choose between immediate or collective dispatch.
You can receive your original documents as quickly as possible at your desired address in an instant shipment. The cost is 1.39 euros per document plus postage. Further information can be found in the current list of prices and services.
Your original documents are regularly sent in a collective consignment on a specific date. You can find the costs of the respective dispatch type in the current list of prices and services.
Every new document is always run through our world-class text recognition system, making it child's play to find documents later using a full-text search, extract data or simply copy the Iban from the document, for example.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
We are happy to extract individual data points according to your requirements, for example from invoices, delivery notes or contracts.
Store your documents in folders and subfolders, e.g. structured according to departments, projects or document types.
Full-text search and targeted search by sender, subject, recipient, document type (e.g. invoice) and filter (e.g. by time period).
With the Caya PDF editor, you can easily edit documents as a team: Fill in forms, sign, merge documents or delete individual pages, attach virtual sticky notes or use the virtual paid stamp.
Invite your colleagues to Caya and assign roles (e.g. owner, admin, member). Assign individual rights (e.g. read, edit) for documents or folders. The fees per user depend on the selected plan.
With Caya, you can easily share documents, folders or subfolders with colleagues or third parties.
Pay invoices directly from the Caya Document Cockpit, just like a SEPA bank transfer. We extract all the invoice data for you. You can then connect directly to your online banking and authorise the payment.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Simply send new documents to your personal Caya e-mail address to import them into Caya. Or upload them directly to Caya via your browser.
With our mobile app for iOS and Android, you always have all your documents with you.
Simply forward your documents directly to other software solutions (including Casavi, GetMyInvoices, Zapier) via email.
Total number of digital documents you can store in Caya.
Invite your team to your Caya account and assign roles (Owner, Admin, Member). The fees per user depend on the selected plan.
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
To create additional workflows that go beyond your current plan, please contact our sales team.
Connect Caya with the tools you already use and easily forward incoming documents.
Create fully customised workflows and connect internal systems directly to Caya.
Create fully customised workflows and connect internal systems directly to Caya. Our team will be happy to support you.
You will be assigned a personal contact who will help you get the most out of Caya
Extra security with Single Sign On (SSO) via Google.
We automatically back up your data every hour and, depending on the plan, save it at up to three different geographical locations. This means that your data is always safe, even in the event of an earthquake or major fire, for example.
We encrypt your data on the server side using the SHA256 standard. Provision via the browser is also always encrypted.
Caya is GDPR-compliant. Data protection, confidentiality and security of your digital data and physical documents meet the highest standards in all areas.
We are happy to provide all our customers with an order processing contract so that you can comply with the requirements of the GDPR.
We are also happy to check and sign a DPA provided by you.
We are happy to support you with the GoBD-compliant use of Caya. Please get in touch with your Customer Success Manager.
We are happy to enter into an additional confidentiality agreement with you in accordance with section 43a para. 2 sentence 1 Federal Code for Lawyers and section 203 para. 1 no. 3 German Criminal Code.
More than 20,000 users already rely on Caya
Your documents and data are in safe hands with us
GDPR-compliant
We comply with current EU regulations. Personal data is properly collected, stored and documented.
High level of data security
Our high-security server centers in Frankfurt work with ISO27001.
Your data, your consent
We don't share your extracted data with anyone — it belongs to you and only you.
Do you have any questions?
After booking, you have immediate access to the Caya Document Cockpit. You can invite team members and upload initial documents.
If you use Caya to digitize your mail, we'll set up your forwarding order. After a few days, the postal companies will no longer deliver your mail to you on site, but to one of our scan centers. We will then scan your mail on a daily basis and make it available to you in your Caya Document Cockpit. You will of course be notified of new mail by e-mail and/or push notification.
The first step is to select a tariff. Our rates for business customers vary, among other things, in the range of functions, the number of additional employees, and security and compliance standards.
In the second step - if you want CAYA to also digitize your letter mail - select your mail volume.
Your monthly price is calculated from the combination and shown to you before you book.
If you are unsure how much mail you will receive per month, we recommend that you start with a lower volume first. If you receive more mail than is included in your tariff, we will charge you for each additional letter in accordance with our list of prices and services.
Are you unsure which tariff is right for you?
Please feel free to talk to us.
Caya Document Cockpit booking:
1. First, choose your base rate and click “Book Now”
2. Create your account and save your billing address & payment details
3. Now you have access to your Caya Document Cockpit and you're ready to go
Booking Caya Document Cockpit & Digital Inbox:
1. First, choose your base rate and click “Book Now”
2. Create your account and save your billing address & payment details
3. Tell us the address for which we should set up a forwarding order (if desired)
4. Now it is our turn. Within a few days, you will receive your mail digitally
5. In the meantime, you already have access to your Caya Document Cockpit and are ready to go
Please note that we may contact you to prove your identity after you have made your booking.
Of course. We would be happy to provide you with a personal offer or recommend a tariff.
Please feel free to talk to us.
You can pay us by credit card (MasterCard, Visa, American Express), PayPal or, as a business customer, also by direct debit (SEPA direct debit mandate). Payment is made directly at the time of booking for the first time and then always monthly in advance on the first of a new month. Would you like to pay on account (bank transfer)?
Please feel free to talk to us.
Well, of course. Our experts in digitization are always available to you. We would be happy to answer your questions, show you the product or make you an individual offer.
Just talk to us.
With all our plans, you can choose between an annual subscription and a monthly subscription. Both options are invoiced and paid monthly. With a monthly subscription, the tariff is automatically extended by another month, with an annual subscription by a further 12 months. Both tariff options can be cancelled up to 31 days before the end of the contract period.
User refers to the number of accesses to the Caya Document Cockpit. Each plan includes one user. Depending on the tariff, additional users can be booked for a fee.
Recipients, on the other hand, refer to people or companies who receive your mail via Caya. Our business customer rates always include an unlimited number of recipients.
example:
A company is considered a recipient, but can add several employees as users to the Caya account so that they all have access to daily mail.
In the Caya Document Cockpit, you can not only receive your mail (letters), but also upload documents yourself, import them via e-mail or synchronize your email inbox. The number of documents in your Caya account consists of the number of letters received and uploaded/imported documents.
Do you have any questions or need advice?
If you would like to talk to someone in person and if you have any questions, our digitisation experts are available to help you. They'll be happy to answer all your questions and find the perfect plan for you.
