Digital inbox for businesses
All documents in one place
All your documents come together centrally in the Caya digital inbox, regardless of their source. Every document is automatically captured, classified, and forwarded to the right people, departments, or systems.
Over 20,000 users are automating their document processes with Caya
Put an end to paper chaos and scattered mailboxes
Without Caya
Digital inbox with Caya
How your digital inbox works
Every document ends up exactly where it belongs
Your mail reaches us
Whether via a mail redirection service, a Caya PO box address, or on-site collection: your business mail goes directly to one of our scanning centres in Germany.
We digitise your mail
In our scanning centres in Germany, your letters are opened and digitised using a standardised and automated process, in full compliance with data protection regulations.
Your mail is available digitally
Once scanned, your documents are stored centrally in your Caya digital inbox.
Ready for further processing
Your documents are then ready for further processing. Use Document Extractions to read relevant data, and Document Automations to route documents and data to the appropriate departments, folders, or connected systems.
Security and Compliance
Secure from receipt to digital filing
GDPR compliant
We adhere to current EU regulations. Personal data is properly collected, stored and documented.
ISO 27001 certified
Caya is certified according to the internationally recognised standard for information security management systems.
DORA compliant
Caya meets the requirements of the Digital Operational Resilience Act.
GoBD-compliant
Your digitised documents are stored in accordance with GoBD requirements and are traceable at all times.
Cloud servers in Germany
Your data is stored in an audit-proof manner in an ISO-certified data centre in Frankfurt.
A digital inbox that connects with your tools
Want to know if Caya is compatible with your existing setup? Contact us for a consultation.
Features that make your working day easier
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Full-text search
Folders and tags
Proof of receipt
Permissions management
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Full-featured PDF editor
Still have questions?
Yes. In addition to your postal mail, Caya automatically retrieves email attachments from your inboxes, and you can add documents via upload. Everything ends up in the same digital inbox and goes through the same classification and distribution process.
Use Document Automations to set if-then rules that determine which document goes to which person, department, folder, or directly into which system.
Your post is sent to one of our scanning centres in Germany, where it is opened, scanned and then classified, ready for you in your digital inbox. Your email attachments and uploaded files are also stored there. Caya is a plug-and-play solution that is ready to use in no time, with no additional IT effort required.
Have any questions?
Get in touch.
We are happy to answer all your questions and explain our product to you.
- We take the time to understand your individual requirements and work with you to develop a solution.
- Find out how you can increase productivity and optimise your workflows.
- Get pricing information and discover various use cases for your business.
Thank you for your interest!
In the meantime, take a look at our resources:
In the meantime, take a look at our resources here.
