Mail digitisation and DMS for the trade sector
More time for your trade, thanks to mail digitisation
- Receive mail online, wherever you are
- Faster and easier access to all documents
- More time for your core business
- Less stress, more productivity
How Caya works
1. Your post comes to us
Automatically via mail forwarding or courier collection. Get in touch with us to tailor the process to your specific requirements.
2. Your post is digitised
Your post is digitised and data is extracted using a highly standardised and automated process. Fully compliant with data protection regulations.
3. You receive your mail
You will be notified of new documents via email or push notification. You can then edit them, share them, or use the data in other applications.
Benefits of mail digitisation for the trade sector
Mail scanning service for tradespeople
Receive your daily mail digitally
- We redirect all your postal mail to one of our scanning centres and digitise all your documents.
- We categorise your documents and make them available in the Caya Document Automation Suite.
- The originals are stored in our short-term archive and are subsequently destroyed, returned to you, or transferred to long-term storage.
Uncomplicated document management
One central place for all your documents
Organise your documents and centralise your paperwork management – all online in one place and without the need for full filing cabinets.Organise your documents and centralise the management of your paperwork—all in one place online and without full filing cabinets.
Whether it's invoices, expense management or employee documents – with Caya, you have access to all your documents at any time, whether you're in the office or out on site.Whether it's invoices, expense management or employee documents — in Caya, you have access to all your documents at any time, whether from the office or from the point of use.
Automating work processes
Free yourself from tedious tasks
Caya provides a solution to automate the distribution and organisation of your documents. For example, you can automate your payment processes with just a few clicks, transfer your customer orders and invoices directly to DATEV, or collaborate with your colleagues directly within Caya.Caya provides a solution to automate the distribution and organisation of your documents. For example, you can automate your payment processes with just a few clicks, transfer your customer orders and invoices directly to DATEV or collaborate with your colleagues directly in Caya.
In a nutshell
Postal mail? Receive it digitally from now on.
Your mail is redirected, digitised and made available online in the Caya Document Cloud.
Customer orders? Never get lost again.
Use the smart filters or the search bar to find any document.
Email attachments? Simply import them automatically.
Orders, invoices and other documents received via email are identified and imported.
Paper chaos? A thing of the past.
Instead of overflowing filing cabinets and paper chaos, Caya offers a tidy and clear inbox.
Workflows? Improved automagically.
Save time and reduce administrative effort with automatic transaction data extraction.
Would you like to find out more?
Book a 30-min demo
Free product tour
Connect Caya with the tools you already use
Caya offers integrations with over 100 software solutions. Simply continue using your existing setup – Caya is compatible.
Goodbye paperwork, hello Caya.
Caya gives you the freedom to invest your time and energy where it is needed most. Leave the tedious paperwork to us and focus entirely on your projects and clients again.