Extracting data from documents
Documents become structured data
Your documents are intelligently analyzed, the relevant data extracted and converted into a structured format — ready for your workflows, systems and decisions.
Over 20,000 users automate their document processes with Caya
Certified data extraction
98% *
precision
* 100% with human-in-the-loop.
80%
saving time
compared to manual processes.
Your data: From a document directly to your systems
Discover the Data Extractions from Caya
precision
Our data extractions are based on modern AI technology for precise processing of your documents.
customization
Our intuitive user interface makes it easy to use and navigate.
End to end
From receipt to transmission: All processes run automatically and seamlessly — for maximum efficiency without media breaks.
check
When extracting your data, we comply with GDPR guidelines.
surety
Your data is processed in accordance with the highest security standards and archived in an audit-proof manner.
support
Our team supports you with implementation, training and ongoing operation so that your processes run smoothly and efficiently.
Connect Caya to the tools you're already using
Want to know if Caya is compatible with your existing setup? Contact us and let us advise you.
“The technology is amazing! We've accelerated our administrative process by 30% and are saving over 20 hours a week for annoying tasks that we no longer have to do manually.”
Urban Impact Agency
pascal
Full automation for every use case
Post Scan
Your physical mail. Digitized daily.
We digitize your physical mail and deliver it to your digital inbox.
- Daily scanning & automatic classification
- 90 days of physical archiving at the scan center
- Notification via app & email
- Full text recognition (OCR) & full text search
- GoBD-compliant, immutable filing
Document Automations
Every document. Automatically in the right place.
Define your rules once, and Caya takes care of the distribution.
- Rule-Based Automagic Routing
- Automatic Folder Assignment & Tagging
- Team Sharing & Notifications
- Integration to over 100 tools
- Supports Multiple Locations & Tenants
Do you have any questions?
Talk to us.
We are happy to answer all your questions and explain our product to you.
- We take the time to understand your individual concerns and work with you to find a solution.
- Learn how you can increase productivity and optimize your work processes.
- Get pricing information and discover various use cases for your business.
Thank you very much for your interest!
In the meantime, check out our resources:
Document management for SMEs
Tips for successful digitization and more efficient use of DMS.
Quick Guide: Digitalization Strategy
Learn more about post-digitization and CAYA.
Product demo
Get an impression of our software and see the CAYA platform in action.
In the meantime, check out our resources here.
Häufige Fragen
Yes Caya uses AI-based technologies to automatically classify and extract data from documents. The platform combines deep OCR for text recognition with machine learning models that recognize document types based on content and structure and precisely extract relevant data.
For the structured processing of standardized business documents, specialized deep OCR and machine learning models are usually more precise and faster than large language models. While LLMs are particularly strong in generative and semantic tasks, dedicated ML models are optimized for consistent, rule-based extraction of recurring document types such as invoices, contracts, or forms.
Caya processes business documents across industries — including invoices, delivery notes, bills of lading and customs documents in logistics, accompanying documents for loan applications and seizure orders in finance, reports, cost estimates and police reports in the insurance sector, as well as medical bills, side effect reports and certificates of analysis in pharmaceuticals and healthcare.
No, you don't need any experience in programming or working with code. The Caya Document Automation Suite's intuitive user interface makes it easy to use and navigate.
The Caya Document Automation Suite offers integrations with over 130 software solutions. This includes software from the areas of accounting and personnel as well as industry software for property managers, real estate managers and tax consultants. All integrations can be found at caya.com/integrations.
Document Extractions from Caya are particularly beneficial for companies that want to eliminate manual data entry and transfer extracted data precisely and in a structured manner to ERP, CRM, or accounting systems. The extraction is automatically validated against master data to minimize errors and ensure data quality.
Yes With Caya, even sensitive documents such as loan applications can be processed automatically. Incoming loan applications are recognized, classified and securely processed, while relevant data is extracted in a structured way and forwarded to relevant teams or systems.
