Everything new at Caya

From mail digitisation to a smart document management system

What drives us most? The fact that European SMEs spend around 17 billion euros annually on document-related tasks. We believe it doesn't have to be this way. For us, successful organisation always starts with organising. That is precisely why Caya has developed intelligent software for handling documents. It’s a solution that makes paperwork a thing of the past, automates document workflows, and allows you to confidently invest your time and energy elsewhere. Today, we offer a smart document management system that can be integrated in no time with over 130 solutions, including accounting, HR, and project management software. It’s a tool whose efficiency many have come to rely on. And they don't have to stop now. On the contrary: Caya is getting even better. It’s high time for a rebrand and repositioning – with plenty of new features.

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New design 🎨

Don't be alarmed! Caya has a new look. Yes, it’s still us – just better looking and improved. What remains, above all, is our core competence as a document organiser. Yet Caya has long been much more than that; it is a smart solution for managing and automating document workflows – as simply and stress-free as possible. This evolution is now reflected in our new visual brand identity. 🥳

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New website, new web address 💪

You can safely forget about Getcaya.com. From now on, you can find Caya simply at caya.com – it couldn't be easier. We are more mature than ever, and we’re backing that up with the right domain.

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New company name 📝

Yes, we are rebranding. From August, Caya will operate under the name Caya GmbH. For five years now, we have focused exclusively on making document work easier for everyone. It’s high time our company name reflected that.

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New features ✨

Automagic workflows:

Working with documents in Caya is getting even better. Why? Because at Caya, we believe that digitisation always means automation. That’s why repetitive tasks that waste time won't end up on your desk anymore; instead, they are handled automagically by Caya. For example, Caya can now automatically recognise invoices and forward them to your accounting tool, or import email attachments directly into Caya from Outlook or Gmail without you lifting a finger. And so much more... It’s all easy-peasy!

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Custom workflows for specific requirements:

Do you have a particularly high volume of documents? You can now build and automate completely individual, complex workflows with Caya. Your internal IT systems can be connected to Caya, and documents can be synchronised smartly (e.g., by passing on extracted data) to, for example, automatically synchronise and update signed customer contracts with Salesforce.

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Better task distribution:

Role management is easier than ever with Caya. With "Caya Teams", employees can be easily invited to Caya and assigned an appropriate role. External third parties can also be granted access to selected documents and folders via our sharing feature. Furthermore, you can enable Google Single Sign-On for your company, allowing login via an existing Google account. And for even easier collaboration, annotations or comments can be made directly within the document in real-time, including tagging (@colleague).

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Do we see room for improvement? Absolutely. First of all, we want to thank the entire team. A huge thank you for your fantastic work! As always, if you have any suggestions or ideas, we’d love to hear your feedback. Just drop us a line at hello@getcaya.com

Here’s to many more great changes!

Phillipp Rechberg, Chief Product Officer &
Alexander Schneekloth, Chief Executive Officer