Audit-proof document management

All documents in one place

Receive letters or e-mail attachments centrally.
Organize and collaborate on documents in real time.
Assign and withdraw reading and editing rights.

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More than 20,000 customers already rely on Caya

The smart Document Cockpit

Does processing letter mail cost companies a lot of working time?

Not more than necessary. To do this, Caya redirects your mail, digitises it and makes it available in the Caya Document Cockpit. Easy!

Don't you lose track of important documents due to all the paperwork?

Not anymore. In the Caya Document Cockpit, all documents can be easily managed and edited. In this way, you always have an overview.

Do incoming documents have to be viewed, processed, stored or forwarded by hand?

That was once upon a time. With Caya, this happens automatically. Your documents are smart and workflows are automated — thanks to modern OCR technology.

Can't you sign digitized documents?

Of course. It's easy with Caya's full-fledged PDF editor. You can also fill out forms, mark texts, separate or connect pages, and insert graphics such as stamps or notes.

How do you find your invoices?

Effortlessly. While uploading, there is automatic text recognition, which recognizes invoices as such. Once a bank account has been saved, they can then be paid directly via PayNow — with just one click.

Can I work on a document at the same time?

With Caya, you can work more effectively and in real time with your team and share documents across departments to simplify internal processes.

How do you keep track of who has access to which documents?

Caya works with user-based role management. Personalise standard roles to determine which person can access which documents.

Everything you need,to get on top of your paperwork

Find the right document easily

Thanks to the full text search, you can immediately find what you need.

Secure archiving

We keep your physical documents for 90 days and longer if you wish.

Location-independent availability of all documents

Organise documents into folders and with tags

Everything has its place, every document has a folder. You can easily find important documents, even if they were received some time ago.

Safety made in Germany

Full control through rights and role management

When the Subject includes automatically share with Tabea .

Concentrate on the important things and let our Automagic workflows do the repetitive, annoying tasks.

Connect Caya to the tools you're already using

Caya offers integrations with over 100 software solutions. Just keep using your previous setup — Caya is compatible.

All integrations

The DATEV integration

With Caya, your documents are in safe hands

GDPR-compliant

We comply with current EU regulations. Personal data is properly collected, stored and documented.

High level of data security

Our high-security server centers in Frankfurt work with ISO27001.

Your data, your consent

We don't share your extracted data with anyone — it belongs to you and only you.

Reliable and secure transfer of your data

How we protect your data: legally, physically and digitally.

Better compliance with Caya

Find out how you can improve and simplify regulatory compliance in your organization with Caya.

How do your documents end up in the cockpit?
It's very simple.

Post scan service

We scan your daily mail and make it available online.

To the post-scan service

Automatic import

Caya automatically syncs documents from over 100 applications.

Go to Automagic import

manual upload

Upload individual documents to your cockpit via drag & drop or email.

Haben Sie noch Fragen?

Is Caya safe?

Data protection, confidentiality and security of your digital data and physical documents meet the highest standards in all areas. We have summarized all the information for you here: Security & privacy at Caya
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Does Caya use machine learning?

Caya uses the latest machine learning technologies to make your Caya experience convenient and user-friendly. The data read exclusively by complex algorithms includes, for example:

• Sender and subject

• The topic represented by keywords

• The pre-filled PayNow form

Individual data points can also be recorded on request. Talk to us.

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We answer many more questions in our Help Center

Help Center

Bye-bye paperwork, hello proper work.

Caya gives you the freedom to spend your time and energy where it's needed most. Automate your document-based processes and collaborate with your colleagues directly in Caya.

Contact sales