Archive digitisation
Access to all documents at any time
We scan your archive and provide you with the documents digitally and in an audit-proof manner.
Your benefits of digitising archives
Easy to find
Thanks to the digital folder structure and the full text search, you can find all documents within seconds.
Digitized documents are available everywhere
No matter where you or your employees are, your documents are always with you.
GoBD compliant
Documents with tax law relevance are scanned in accordance with GoBD. You no longer need the physical originals afterwards.
Save costs
You no longer need your filing cabinets and regain valuable office space.
Everything from a single source
We support you throughout the entire process — from collecting documents to making them available and destroying them.
Extracting structured data
On request, we will extract the data points you require (e.g. invoice number, delivery note number, contract characteristics).
The operational process: 4 easy steps
1. Your documents come to us
Delivery of the files to the Caya scan centre. Depending on the arrangement, we can collect them or you can send them.
2. Digitise your archive
We digitise your documents using a highly standardised and automated process. Our scan centres are all located in Germany and are ISO-certified.
3. Provision of documents
You receive your documents as a coloured pdf document including text recognition (OCR) in the Caya Document Cockpit or on an sFTP server.
4. Destruction or archiving
Destruction of the original documents on request. If you decide against destroying the original files, they can be send to you.
With Caya, your documents are in safe hands
GDPR-compliant
We comply with current EU regulations. Personal data is properly collected, stored and documented.
High level of data security
Our high-security server centers in Frankfurt work with ISO27001.
Your data, your consent
We don't share your extracted data with anyone — it belongs to you and only you.
Reliable and secure transfer of your data
How we protect your data: legally, physically and digitally.
Better compliance with Caya
Find out how you can improve and simplify regulatory compliance in your organization with Caya.
Do you have any questions?
Data protection, confidentiality and security of your digital data and physical documents meet the highest standards in all areas. We have summarized all the information for you here: Security & privacy at Caya
Yes, the digitization of registered letters, including envelopes, is included in our service.
Yes, the Caya Document Cockpit transfers the documents directly to the DATEV data center via an interface. This ensures that your data is safe at all times.
We always scan all mail that we receive. To do this, we also remove staples or staples, for example. Only documents that must be damaged by us to fully scan are not completely scanned by us. In such cases, only a stand scanner is used to scan the first page. These include notary deeds with seals, for example.
Yes, you can switch the language of your Caya Document Cockpit to English in your account settings. Customers from countries other than Germany can also signup on our international website.
Bye-bye paperwork, hello proper work.
Caya gives you the freedom to spend your time and energy where it's needed most. Automate your document-based processes and collaborate with your colleagues directly in Caya.
