Receive, manage and edit your documents online. Get started now!

Monthly
Annually
Annual

EUR
USD
USD
EUR
USD
EUR
EUR
USD
GBP
Essential
Standard
Professional

Essential

9

.99

$

10

.15

£

8

.50

Per user, per month

Ideal for small businesses that want to work collaboratively

What's included

  • Document Cockpit

Essential

9

.99

$

10

.15

£

8

.50

Per user, per month

Ideal for small businesses that want to work collaboratively

What's included

  • Document Cockpit

Essential

9

.99

$

10

.15

£

8

.50

Per user, per month

Ideal for small businesses that want to work collaboratively

What's included

  • Document Cockpit

Standard

24

.99

$

25

.39

£

21

.26

Per user, per month

Perfect for companies that have high support requirements

What's included

  • Document Cockpit
  • Automagic Workflows

Standard

24

.99

$

25

.39

£

21

.26

Per user, per month

Perfect for companies that have high support requirements

What's included

  • Document Cockpit
  • Automagic Workflows

Standard

24

.99

$

25

.39

£

21

.26

Per user, per month

Perfect for companies that have high support requirements

What's included

  • Document Cockpit
  • Automagic Workflows

Professional

79

.99

$

81

.26

£

68

.05

Per user, per month

Made specifically for teams with high support and compliance standards

What's included

  • Document Cockpit
  • Automagic Workflows
  • Customised to your needs

Professional

79

.99

$

81

.26

£

68

.05

Per user, per month

Made specifically for teams with high support and compliance standards

What's included

  • Document Cockpit
  • Automagic Workflows
  • Customised to your needs

Professional

79

.99

$

81

.26

£

68

.05

Per user, per month

Made specifically for teams with high support and compliance standards

What's included

  • Document Cockpit
  • Automagic Workflows
  • Customised to your needs

*Pricing in 'USD' & 'GBP' for reference purpose only.
Final transaction charge will be in Euros.

Compare your plan

Essential

9

.99

$

10

.15

£

8

.50

Choose
Essential
Essential

9

.99

$

10

.15

£

8

.50

Choose
Essential
Essential

9

.99

$

10

.15

£

8

.50

Choose
Essential
Standard

24

.99

$

25

.39

£

21

.26

Choose
Standard
Standard

24

.99

$

25

.39

£

21

.26

Choose
Standard
Standard

24

.99

$

25

.39

£

21

.26

Choose
Standard
Professional

79

.99

$

81

.26

£

68

.05

Choose
Professional
Professional

79

.99

$

81

.26

£

68

.05

Choose
Professional
Professional

79

.99

$

81

.26

£

68

.05

Choose
Professional
Essential

14

.99

9

.99

$

10

.15

£

8

.50

Essential

14

.99

9

.99

$

10

.15

£

8

.50

Essential

14

.99

9

.99

$

10

.15

£

8

.50

Standard

29

.99

24

.99

$

25

.39

£

21

.26

Standard

29

.99

24

.99

$

25

.39

£

21

.26

Standard

29

.99

24

.99

$

25

.39

£

21

.26

Professional

99

.99

79

.99

$

81

.26

£

68

.05

Professional

99

.99

79

.99

$

81

.26

£

68

.05

Professional

99

.99

79

.99

$

81

.26

£

68

.05

Document Cockpit
Users

Invite your team to your Caya account and assign roles (owner, admin, member). The cost per user depends on the selected price.

Up to 5 users
Up to 50 users
Unlimited
Documents Cloud storage

Total number of digital documents that you can store in Caya.

Store up to 10K
Store up to 100K
Store up to 1M
Optical Character Recognition (OCR)

Every new document passes through our world-class OCR technology.This Thus, it is easy for you to find documents later with a full text search, extract data or, for example, simply copy the iban of the document.

Data collection

By default, we extract data such as sender, subject, recipient and billing data from documents. We also classify documents by sender and type of document, such as invoice or tax office.

Individual data collection

Individual data sets extraction according to your requirements. Examples include invoices, delivery notes, contracts and more.

Contact sales
Folders

Store your documents in folders and subfolders, for example, structured by departments, projects or document types.

Smart search function

Full-text search and targeted search by sender, subject, recipient, document type (e.g. invoice) and filter (e.g. by period)

PDF-editor

Seamlessly edit your documents with the Caya PDF-editor. Fill out forms, sign, merge documents or delete individual pages, stick on virtual sticky notes or use the virtual paid stamp.

Sharing

With CAYA you can easily share documents, folders or subfolders with colleagues or third parties.

PayNow

Easily pay invoices directly from the CAYA Cloud with SEPA transfer. We extract all invoice data for you which you can then connect directly to your online banking and authorise the payment.

Individual file names

Specify individually how your file names should be structured, e.g. YYYYMMDD_Sender_Subject.pdf

Mobile app

With our mobile app for iOS and Android you always have all your documents with you.

Data export

Your data is yours. You can download documents or folders individually or in bulk at any time. The PDF files are machine-readable. For each bulk export you will receive a CSV file which lists all the files contained including the data we extracted such as name, subject and document type.

sFTP server provider

We will also be pleased to put your documents at your disposal via the sFTP server.For instance, you can synchronise documents with in-house systems.

Contact sales
Real-Time-Reporting Dashboard

Our real-time reporting dashboard provides you with a real-time insight into your documentation processes.

Contact sales
Automagic workflows
Email

Help Centre

Helpline (9am-6pm)

Service level

Response times within our business hours.

8 hours
8 hours
2 hours
Personal customer Success Manager

You get a personal contact who supports you to get as much of Caya as possible.

Onboarding support

We'll help you set it up so you can get all the benefits of Caya in no time.

Automagic import
New documents / month

The number of digital documents, you can add to Caya monthly (regardless of whether you add them to Caya via upload, email, or import).

up to 100
up to 1k
up to 10k
Upload via Browser

Simply upload new documents to Caya via browser.

Upload via E-Mail

Simply send new documents to your personal Caya email address to import them into Caya.

Automatic import

Automatically import documents from your e-mail account (eg. Outlook, Gmail) or third-party tools (Box, Dropbox, Google Drive...)

via Workflows
via Workflows
Support
Helpline (9am-6pm)

Service level

Response times within our business hours.

8 hours
8 hours
2 hours
Personal customer Success Manager

You get a personal contact who supports you to get as much of Caya as possible.

Email

Help Centre

Onboarding support

We'll help you set it up so you can get all the benefits of Caya in no time.

Payment methods
Direct debit

Credit card

PayPal

Invoice

Contact sales
Compliance & data protection
Individual DPA

We would also be pleased to check and sign an individual DPA you provided.

Data processing agreement (DPA)

We are pleased to provide all our customers with an order processing agreement so that you can meet the requirements of the GDPR.

Security Risk Assesment Support

We are pleased to help you complete risk assessments and safety questionnaires.Please contact your Customer Success Manager.

Server-side encryption

We encrypt your data on the server side using the SHA256 standard. The provision via the browser is always encrypted.

Backup locations

We back up your data automatically every hour and back it up at up to three different geographical locations, depending on the tariff. Your data is always safe, even in the event of an earthquake or major fire.

1
3
3
Single-Sign-On (SSO)

Extra security through Single Sign On (SSO) via Microsoft & Google

Questions? We got you

No. There are no setup fees on any of our plans.

Yes, your data is subject to comprehensive security measures. Your data is stored in the high-security server center in Frankfurt. The server center naturally operates in accordance with the latest EU data protection directives and is certified to various security standards (including ISO 9001, 27001, 27017, 27018). At no time will your data be passed on to third parties. Please also read our privacy policy for more information.

Absolutely! You can upgrade or downgrade your plan at any time.

Yes, CAYA is fully GDPR compliant. Data protection, confidentiality and security of your digital data are at the core of everything we do and meet the highest standards in all areas.

25.000+ users trust Caya with their documents:

“Caya has helped us to reduce our admin cost and save valuable time allowing our teams to focus on what truly matters.”

Conor Davis

CEO - Bluebite

“Thanks to the integrations with other systems, many tasks are taken over and carried out automatically.”

Raphael Thelen

VP Finance - McMakler

“Caya is life changing. No more paperwork headache! Thanks to Caya and the team”

Thomas Muller

Head of Operations - WWF

Bye bye paperwork, hello proper work

By automating document workflows and letting you collaborate on everything else, Caya frees you to invest your time and energy where it matters most.