Calculate your price
Add letter volume:
If you want to use our Post-Scan-Service.
Choose a plan:
The plans differ in their features.
Subscribe to a plan:
Save time and effort immediately.
Estimate your approximate monthly letter volume. All letters will be scanned, including those that exceed your booked letter volume. Additional costs are incurred for each additional letter scanned (depending on the plan).
Essentials
Basic functions for self-employed people and freelancers.
9,99 € per user per month
€
9
99
Total / month
Invite your team to your Caya account and assign roles (owner, admin, member). The fees per user depend on the selected tariff.
Every new document goes through our text recognition process. This makes it child's play to find documents again later using a full-text search, extract data or simply copy the IBAN from the document, for example.
File your documents in folders and subfolders. For example, structured according to departments, projects or document types.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
Connect Caya with the tools you already use and easily forward incoming documents.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
Create fully customised workflows and connect internal systems directly to Caya. The prices depend on the type and scope of the workflows. Please feel free to contact us.
We are also happy to check and sign a DPA provided by you.
You will be assigned a personal contact who will help you get the most out of Caya.
The Caya mailbox is the address for your letters to be digitised. You can, for example, pass on your Caya mailbox as a recipient address or redirect mail to it using a forwarding order. Important: This is purely a postal address and not a summons address.
On request, we can set up forwarding orders with Deutsche Post AG for you.
For customers from the greater Berlin area, we can set up forwarding orders with PIN Mail AG for you on request.
Your documents are stored in the short-term archive for 90 days. During this time, you can request the documents you wish to protect from destruction. Depending on the plan, you can choose between immediate or collective dispatch.
You can receive your original documents as quickly as possible at your desired address in an instant shipment. The cost is 1.39 euros per document plus postage. Further information can be found in the current list of prices and services.
Your original documents are regularly sent in a collective consignment on a specific date. You can find the costs of the respective dispatch type in the current list of prices and services.
If you receive more letters than booked, we will charge additional costs for each additional scan. You can find the costs for this in our List of Prices & Services. If the booked scan volume is exceeded permanently, your plan may be adjusted accordingly.
Every new document is always run through our world-class text recognition system, making it child's play to find documents later using a full-text search, extract data or simply copy the Iban from the document, for example.
subject, recipient ...)
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
We are happy to extract individual data points according to your requirements, for example from invoices, delivery notes or contracts.
Store your documents in folders and subfolders, e.g. structured according to departments, projects or document types.
Full-text search and targeted search by sender, subject, recipient, document type (e.g. invoice) and filter (e.g. by time period).
With the Caya PDF editor, you can easily edit documents as a team: Fill in forms, sign, merge documents or delete individual pages, attach virtual sticky notes or use the virtual paid stamp.
Invite your colleagues to Caya and assign roles (e.g. owner, admin, member). Assign individual rights (e.g. read, edit) for documents or folders. The fees per user depend on the selected plan.
With Caya, you can easily share documents, folders or subfolders with colleagues or third parties.
Pay invoices directly from the Caya Document Cockpit, just like a SEPA bank transfer. We extract all the invoice data for you. You can then connect directly to your online banking and authorise the payment.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Simply send new documents to your personal Caya e-mail address to import them into Caya. Or upload them directly to Caya via your browser.
With our mobile app for iOS and Android, you always have all your documents with you.
Simply forward your documents directly to other software solutions (including Casavi, GetMyInvoices, Zapier) via email.
Total number of digital documents you can store in Caya.
Invite your team to your Caya account and assign roles (Owner, Admin, Member). The fees per user depend on the selected plan.
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
To create additional workflows that go beyond your current plan, please contact our sales team.
Connect Caya with the tools you already use and easily forward incoming documents.
Create fully customised workflows and connect internal systems directly to Caya.
Create fully customised workflows and connect internal systems directly to Caya. Our team will be happy to support you.
You will be assigned a personal contact who will help you get the most out of Caya
Extra security with Single Sign On (SSO) via Google.
We automatically back up your data every hour and, depending on the plan, save it at up to three different geographical locations. This means that your data is always safe, even in the event of an earthquake or major fire, for example.
We encrypt your data on the server side using the SHA256 standard. Provision via the browser is also always encrypted.
Caya is GDPR-compliant. Data protection, confidentiality and security of your digital data and physical documents meet the highest standards in all areas.
We are happy to provide all our customers with an order processing contract so that you can comply with the requirements of the GDPR.
We are also happy to check and sign a DPA provided by you.
We are happy to support you with the GoBD-compliant use of Caya. Please get in touch with your Customer Success Manager.
We are happy to enter into an additional confidentiality agreement with you in accordance with section 43a para. 2 sentence 1 Federal Code for Lawyers and section 203 para. 1 no. 3 German Criminal Code.
Standard
Standard solution for small and medium-sized companies.
24,99 € per user per month
€
24
99
Total / month
Invite your team to your Caya account and assign roles (owner, admin, member). The fees per user depend on the selected tariff.
Every new document goes through our text recognition process. This makes it child's play to find documents again later using a full-text search, extract data or simply copy the IBAN from the document, for example.
File your documents in folders and subfolders. For example, structured according to departments, projects or document types.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
Connect Caya with the tools you already use and easily forward incoming documents.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
Create fully customised workflows and connect internal systems directly to Caya. The prices depend on the type and scope of the workflows. Please feel free to contact us.
We are also happy to check and sign a DPA provided by you.
You will be assigned a personal contact who will help you get the most out of Caya.
The Caya mailbox is the address for your letters to be digitised. You can, for example, pass on your Caya mailbox as a recipient address or redirect mail to it using a forwarding order. Important: This is purely a postal address and not a summons address.
On request, we can set up forwarding orders with Deutsche Post AG for you.
For customers from the greater Berlin area, we can set up forwarding orders with PIN Mail AG for you on request.
Your documents are stored in the short-term archive for 90 days. During this time, you can request the documents you wish to protect from destruction. Depending on the plan, you can choose between immediate or collective dispatch.
You can receive your original documents as quickly as possible at your desired address in an instant shipment. The cost is 1.39 euros per document plus postage. Further information can be found in the current list of prices and services.
Your original documents are regularly sent in a collective consignment on a specific date. You can find the costs of the respective dispatch type in the current list of prices and services.
If you receive more letters than booked, we will charge additional costs for each additional scan. You can find the costs for this in our List of Prices & Services. If the booked scan volume is exceeded permanently, your plan may be adjusted accordingly.
Every new document is always run through our world-class text recognition system, making it child's play to find documents later using a full-text search, extract data or simply copy the Iban from the document, for example.
subject, recipient ...)
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
We are happy to extract individual data points according to your requirements, for example from invoices, delivery notes or contracts.
Store your documents in folders and subfolders, e.g. structured according to departments, projects or document types.
Full-text search and targeted search by sender, subject, recipient, document type (e.g. invoice) and filter (e.g. by time period).
With the Caya PDF editor, you can easily edit documents as a team: Fill in forms, sign, merge documents or delete individual pages, attach virtual sticky notes or use the virtual paid stamp.
Invite your colleagues to Caya and assign roles (e.g. owner, admin, member). Assign individual rights (e.g. read, edit) for documents or folders. The fees per user depend on the selected plan.
With Caya, you can easily share documents, folders or subfolders with colleagues or third parties.
Pay invoices directly from the Caya Document Cockpit, just like a SEPA bank transfer. We extract all the invoice data for you. You can then connect directly to your online banking and authorise the payment.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Simply send new documents to your personal Caya e-mail address to import them into Caya. Or upload them directly to Caya via your browser.
With our mobile app for iOS and Android, you always have all your documents with you.
Simply forward your documents directly to other software solutions (including Casavi, GetMyInvoices, Zapier) via email.
Total number of digital documents you can store in Caya.
Invite your team to your Caya account and assign roles (Owner, Admin, Member). The fees per user depend on the selected plan.
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
To create additional workflows that go beyond your current plan, please contact our sales team.
Connect Caya with the tools you already use and easily forward incoming documents.
Create fully customised workflows and connect internal systems directly to Caya.
Create fully customised workflows and connect internal systems directly to Caya. Our team will be happy to support you.
You will be assigned a personal contact who will help you get the most out of Caya
Extra security with Single Sign On (SSO) via Google.
We automatically back up your data every hour and, depending on the plan, save it at up to three different geographical locations. This means that your data is always safe, even in the event of an earthquake or major fire, for example.
We encrypt your data on the server side using the SHA256 standard. Provision via the browser is also always encrypted.
Caya is GDPR-compliant. Data protection, confidentiality and security of your digital data and physical documents meet the highest standards in all areas.
We are happy to provide all our customers with an order processing contract so that you can comply with the requirements of the GDPR.
We are also happy to check and sign a DPA provided by you.
We are happy to support you with the GoBD-compliant use of Caya. Please get in touch with your Customer Success Manager.
We are happy to enter into an additional confidentiality agreement with you in accordance with section 43a para. 2 sentence 1 Federal Code for Lawyers and section 203 para. 1 no. 3 German Criminal Code.
Professional
Extended features for medium-sized and large companies.
79,99 € per user per month
€
79
99
Total / month
Invite your team to your Caya account and assign roles (owner, admin, member). The fees per user depend on the selected tariff.
Every new document goes through our text recognition process. This makes it child's play to find documents again later using a full-text search, extract data or simply copy the IBAN from the document, for example.
File your documents in folders and subfolders. For example, structured according to departments, projects or document types.
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
Connect Caya with the tools you already use and easily forward incoming documents.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
Create fully customised workflows and connect internal systems directly to Caya. The prices depend on the type and scope of the workflows. Please feel free to contact us.
We are also happy to check and sign a DPA provided by you.
You will be assigned a personal contact who will help you get the most out of Caya.
The Caya mailbox is the address for your letters to be digitised. You can, for example, pass on your Caya mailbox as a recipient address or redirect mail to it using a forwarding order. Important: This is purely a postal address and not a summons address.
On request, we can set up forwarding orders with Deutsche Post AG for you.
For customers from the greater Berlin area, we can set up forwarding orders with PIN Mail AG for you on request.
Your documents are stored in the short-term archive for 90 days. During this time, you can request the documents you wish to protect from destruction. Depending on the plan, you can choose between immediate or collective dispatch.
You can receive your original documents as quickly as possible at your desired address in an instant shipment. The cost is 1.39 euros per document plus postage. Further information can be found in the current list of prices and services.
Your original documents are regularly sent in a collective consignment on a specific date. You can find the costs of the respective dispatch type in the current list of prices and services.
If you receive more letters than booked, we will charge additional costs for each additional scan. You can find the costs for this in our List of Prices & Services. If the booked scan volume is exceeded permanently, your plan may be adjusted accordingly.
Every new document is always run through our world-class text recognition system, making it child's play to find documents later using a full-text search, extract data or simply copy the Iban from the document, for example.
subject, recipient ...)
We extract data such as sender, subject, recipient and invoice data from documents as standard. We also classify documents according to sender and document type, such as invoice or tax office.
We are happy to extract individual data points according to your requirements, for example from invoices, delivery notes or contracts.
Store your documents in folders and subfolders, e.g. structured according to departments, projects or document types.
Full-text search and targeted search by sender, subject, recipient, document type (e.g. invoice) and filter (e.g. by time period).
With the Caya PDF editor, you can easily edit documents as a team: Fill in forms, sign, merge documents or delete individual pages, attach virtual sticky notes or use the virtual paid stamp.
Invite your colleagues to Caya and assign roles (e.g. owner, admin, member). Assign individual rights (e.g. read, edit) for documents or folders. The fees per user depend on the selected plan.
With Caya, you can easily share documents, folders or subfolders with colleagues or third parties.
Pay invoices directly from the Caya Document Cockpit, just like a SEPA bank transfer. We extract all the invoice data for you. You can then connect directly to your online banking and authorise the payment.
Specify individually how your file names should be structured e.g. YYYYMMDD_Sender_Subject.pdf
Simply send new documents to your personal Caya e-mail address to import them into Caya. Or upload them directly to Caya via your browser.
With our mobile app for iOS and Android, you always have all your documents with you.
Simply forward your documents directly to other software solutions (including Casavi, GetMyInvoices, Zapier) via email.
Total number of digital documents you can store in Caya.
Invite your team to your Caya account and assign roles (Owner, Admin, Member). The fees per user depend on the selected plan.
Our standard workflows automate document processes. Forward invoices to Datev, for example, or release signed customer contracts to your sales team - all completely automatically. The prices depend on the selected plan.
To create additional workflows that go beyond your current plan, please contact our sales team.
Connect Caya with the tools you already use and easily forward incoming documents.
Create fully customised workflows and connect internal systems directly to Caya.
Create fully customised workflows and connect internal systems directly to Caya. Our team will be happy to support you.
You will be assigned a personal contact who will help you get the most out of Caya
Extra security with Single Sign On (SSO) via Google.
We automatically back up your data every hour and, depending on the plan, save it at up to three different geographical locations. This means that your data is always safe, even in the event of an earthquake or major fire, for example.
We encrypt your data on the server side using the SHA256 standard. Provision via the browser is also always encrypted.
Caya is GDPR-compliant. Data protection, confidentiality and security of your digital data and physical documents meet the highest standards in all areas.
We are happy to provide all our customers with an order processing contract so that you can comply with the requirements of the GDPR.
We are also happy to check and sign a DPA provided by you.
We are happy to support you with the GoBD-compliant use of Caya. Please get in touch with your Customer Success Manager.
We are happy to enter into an additional confidentiality agreement with you in accordance with section 43a para. 2 sentence 1 Federal Code for Lawyers and section 203 para. 1 no. 3 German Criminal Code.
Over 20,000 users already rely on Caya
Your documents and data are safe with us
GDPR compliant
We comply with the current EU regulations. Personal data is properly recorded, stored and documented.
High data security
Our high-security server centres in Frankfurt work with ISO9001, 27001, 27017 and 27018.
Your data, your consent
We do not share your extracted data with anyone - it belongs to you and you alone.
Do you have any questions?
After booking, you have immediate access to the Caya Document Cockpit. You can invite team members and upload your first documents.
If you use Caya to digitise your mail, we will take care of setting up your forwarding order. After a few days, your mail will no longer be delivered to you locally by the postal companies, but to one of our scanning centres. We then scan your mail on a daily basis and make it available to you in your Caya Document Cockpit. You will of course be notified of new mail by e-mail and/or push notification.
The first step is to choose a plan. Our plans for business customers differ in terms of the range of functions, the number of employees that can be added and the security and compliance standards.
In the second step, you select your mail volume - if you also want CAYA to digitise your letter mail.
Your monthly price is calculated from this combination and displayed to you before you book.
If you are unsure how much mail you receive each month, we recommend that you start with a lower volume. If you receive more mail than is included in your rate, we will charge you for each additional letter in accordance with our List of Prices & Services.
Are you unsure which plan is right for you?
Please feel free to contact us.
Booking is very easy online and takes less than five minutes.Booking Caya Document Cockpit:
1. first select your basic plan and click on "Book now"
2. create your account and enter your billing address & payment details
3. now you have access to your Caya Document Cockpit and can get started
Booking Caya Document Cockpit & Digital Inbox:
1. first select your basic plan and click on "Book now"
2. create your account and enter your billing address & payment details
3. tell us the address for which you would like us to set up a forwarding order (if required)
4. now it's our turn. You will receive your mail digitally within a few days
5. in the meantime, you already have access to your Caya Document Cockpit and can get started
Please note that we may contact you for proof of identity following your booking.
Of course. We would be happy to make you a personalised offer or recommend a plan.
Please feel free to contact us.
You can pay by credit card (MasterCard, Visa, American Express), PayPal or, as a business customer, by direct debit (SEPA direct debit mandate). The first payment is made directly at the time of booking and then always monthly in advance on the first of each new month. Would you like to pay by invoice (bank transfer)?
Please feel free to contact us.
Of course. Our digitalisation experts are available to you at any time. We will be happy to answer your questions, show you the product or provide you with a customised quote.
Just get in touch with us.
With all our plans, you can choose between an annual subscription and a monthly subscription. Invoicing and payment are monthly for both options. With a monthly subscription, the plan is automatically extended by a further month, with an annual subscription by a further 12 months. Cancellation is possible for both plan variants up to fourteen days before the end of the contract term.
User refers to the number of accesses to the Caya Document Cockpit. One user is included in each plan. Additional users can be added for a fee, depending on the plan.
Recipient, on the other hand, refers to persons or companies who receive their mail via Caya. Our business customer plans always include an unlimited number of recipients.
Example:
A company counts as one recipient, but can add several employees as users to the Caya account so that they all have access to daily mail.
In the Caya Document Cockpit you can not only receive your mail (letters), but also upload documents yourself, import them via email or synchronise your email inbox. The number of documents in your Caya account is made up of the number of letters received and documents uploaded/imported.
Do you have any questions or need advice?
If you would like to speak to someone in person and have any questions, our digitalisation experts are at your service. They will be happy to answer all your questions and find the perfect plan for you.
