Document management software for SMBs

Let us work our magic on your documents

Empower yourself and your team to focus on what truly matters by entrusting your paperwork to Caya. With Europe's top-rated document management software (DMS) for small and medium-sized businesses, Caya streamlines your workflow and maximizes collaboration efficiency. Save valuable hours each week and elevate productivity with Caya's automation capabilities.

Document management software
Trusted by 20,000+ users across Europe

What is Caya?

Caya is a document management software (DMS) that automates workflows and lets you smoothly collaborate on everything else. Say goodbye to the time-consuming and mundane administrative tasks, and focus on what truly matters.

  • Increase productivity and efficiency by eliminating manual document handling and automating workflows.
  • Enhance collaboration by enabling remote access and real-time collaboration on shared documents, reducing communication gaps and increasing accountability.
  • Ensure security and compliance by centralizing document storage and controlling access rights.

“According to research, poor document management can reduce productivity by a staggering 44%.”

Revolutionize the way you manage documents

  • Streamline your document management by centralizing all your documents in one place, ready for easy access and management in the Caya document cockpit.
  • Take control of your document workflows with Caya's powerful organization and automation tools. Collaborate with your colleagues, departments, and teams simultaneously, ensuring seamless communication and workflow efficiency.
  • Decide who gets to see what by assigning reading and editing permissions to both team members and external parties.
Document management solution

World-class document recognition and OCR technology

  • Unlock the power of data with over 50 fields of automatic extraction.
  • Data points are recognized, extracted and automatically categorize (invoices, contracts, and more).
  • Eliminate typing and copy-pasting errors and process invoices faster and more accurately.
Document management software

Automate your processes and break free from repetitive tasks

  • Documents are automatically placed in the correct folder.
  • Seamlessly integrate with your preferred accounting, HR, or administrative software.
  • Customize your workflows with your  own rules, allowing you to automatically distribute incoming documents.

Integrate your favourite tools with Caya

With over 100 software solutions integrations, Caya allows you to seamlessly continue using your preferred setup, eliminating the need for costly and time-consuming changes. Our compatibility guarantees effortless integration into your existing workflows, maximizing your efficiency and productivity.

Some of our most-loved features:

Powerful PDF editor

Fill out PDF forms, add, separate or delete pages, annotate and sign digitally. Easy does it.

Find exactly what you need

Use our smart filters or the interactive search bar to find what you need.

Integrate all your tools

Sync with all your favourite apps to improve your workflow.

Companies of all sizes trust us with their documents

“Caya has helped us to reduce our admin cost and save valuable time allowing our teams to focus on what truly matters.”

Conor Davis

CEO - Bluebite

“Thanks to the integrations with other systems, many tasks are taken over and carried out automatically.”

Raphael Thelen

VP Finance - McMakler

“Caya is life changing. No more paperwork headache! Thanks to Caya and the team”

Thomas Muller

Head of Operations - WWF

Ready to get started?

Essentials

14

,99

9

,99

$

10

Per user, per month

Ideal for small businesses that want to work collaboratively

What's included

  • Document Cockpit

Essentials

14

,99

9

,99

$

10

Per user, per month

Ideal for small businesses that want to work collaboratively

What's included

  • Document Cockpit

Standard

29

,99

24

,99

$

25

Per user, per month

Perfect for companies that have high support requirements

What's included

  • Document Cockpit
  • Automagic Workflows

Standard

29

,99

24

,99

$

25

Per user, per month

Perfect for companies that have high support requirements

What's included

  • Document Cockpit
  • Automagic Workflows

Professional

99

,99

79

,99

$

81

Per user, per month

Made specifically for teams with high support and compliance standards

What's included

  • Document Cockpit
  • Automagic Workflows
  • Customised to your needs

Professional

99

,99

79

,99

$

81

Per user, per month

Made specifically for teams with high support and compliance standards

What's included

  • Document Cockpit
  • Automagic Workflows
  • Customised to your needs

Bye bye paperwork, hello proper work

By automating document workflows and letting you collaborate on everything else, Caya frees you to invest your time and energy where it matters most.