Document management software for SMBs
Let us work our magic on your documents
Empower yourself and your team to focus on what truly matters by entrusting your paperwork to Caya. With Europe's top-rated document management software (DMS) for small and medium-sized businesses, Caya streamlines your workflow and maximizes collaboration efficiency. Save valuable hours each week and elevate productivity with Caya's automation capabilities.




Trusted by 20,000+ users across Europe
What is Caya?
Caya is a document management software (DMS) that automates workflows and lets you smoothly collaborate on everything else. Say goodbye to the time-consuming and mundane administrative tasks, and focus on what truly matters.
- Increase productivity and efficiency by eliminating manual document handling and automating workflows.
- Enhance collaboration by enabling remote access and real-time collaboration on shared documents, reducing communication gaps and increasing accountability.
- Ensure security and compliance by centralizing document storage and controlling access rights.
“According to research, poor document management can reduce productivity by a staggering 44%.”
Revolutionize the way you manage documents
- Streamline your document management by centralizing all your documents in one place, ready for easy access and management in the Caya document cockpit.
- Take control of your document workflows with Caya's powerful organization and automation tools. Collaborate with your colleagues, departments, and teams simultaneously, ensuring seamless communication and workflow efficiency.
- Decide who gets to see what by assigning reading and editing permissions to both team members and external parties.

World-class document recognition and OCR technology
- Unlock the power of data with over 50 fields of automatic extraction.
- Data points are recognized, extracted and automatically categorize (invoices, contracts, and more).
- Eliminate typing and copy-pasting errors and process invoices faster and more accurately.

Automate your processes and break free from repetitive tasks
- Documents are automatically placed in the correct folder.
- Seamlessly integrate with your preferred accounting, HR, or administrative software.
- Customize your workflows with your own rules, allowing you to automatically distribute incoming documents.

Integrate your favourite tools with Caya
With over 100 software solutions integrations, Caya allows you to seamlessly continue using your preferred setup, eliminating the need for costly and time-consuming changes. Our compatibility guarantees effortless integration into your existing workflows, maximizing your efficiency and productivity.
Use cases
Work smarter, not harder
Some of our most-loved features:
Powerful PDF editor
Fill out PDF forms, add, separate or delete pages, annotate and sign digitally. Easy does it.
Find exactly what you need
Use our smart filters or the interactive search bar to find what you need.
Integrate all your tools
Sync with all your favourite apps to improve your workflow.
Companies of all sizes trust us with their documents
“Caya has helped us to reduce our admin cost and save valuable time allowing our teams to focus on what truly matters.”
“Thanks to the integrations with other systems, many tasks are taken over and carried out automatically.”
“Caya is life changing. No more paperwork headache! Thanks to Caya and the team”
Ready to get started?
Essentials
€
14
,99
€
9
,99
$
10
Per user, per month
Ideal for small businesses that want to work collaboratively
What's included
- Document Cockpit
Essentials
€
14
,99
€
9
,99
$
10
Per user, per month
Ideal for small businesses that want to work collaboratively
What's included
- Document Cockpit
Standard
€
29
,99
€
24
,99
$
25
Per user, per month
Perfect for companies that have high support requirements
What's included
- Document Cockpit
- Automagic Workflows
Standard
€
29
,99
€
24
,99
$
25
Per user, per month
Perfect for companies that have high support requirements
What's included
- Document Cockpit
- Automagic Workflows
Professional
€
99
,99
€
79
,99
$
81
Per user, per month
Made specifically for teams with high support and compliance standards
What's included
- Document Cockpit
- Automagic Workflows
- Customised to your needs
Professional
€
99
,99
€
79
,99
$
81
Per user, per month
Made specifically for teams with high support and compliance standards
What's included
- Document Cockpit
- Automagic Workflows
- Customised to your needs
Bye bye paperwork, hello proper work
By automating document workflows and letting you collaborate on everything else, Caya frees you to invest your time and energy where it matters most.