Automated document processes
Document processing on autopilot
From physical mail to the extraction of structured data: automate your document processes according to your own rules.
Manual document processes cost more than you think
0
%
Scaling exacerbates the problem
In 6 steps
From document to structured data
Centralised document receipt
Whether by post, email or upload – all documents land automatically in one place.
Automatic classification
Invoice? Contract? Form? Caya automatically recognises the document type.
Organization
All documents are automatically sorted and filed in the correct folder – with no manual effort required.
Extraction
Caya reads all relevant fields: amounts, dates, suppliers, IBANs, reference numbers and much more. Find out more about our extractions.
Distribution
Documents are automatically shared with the right person or department. Rights and roles can be set individually – so everyone only sees what is relevant to them. Find out more about our automations.
Integrations
Documents and extracted data are automatically transferred to your connected tools, for example as JSON, CSV or directly via integration. Discover our integrations.
From document to your systems.
Mail scanning
Your physical mail. Digitised daily.
We digitise your postal mail and make it available in your digital inbox.
- Daily scanning & automatic classification
- 90 days of physical archiving at the scanning centre
- Notifications via app & email
- Full text recognition (OCR) & full-text search
- GoBD-compliant, immutable storage
Document Extractions
Structured data. Straight from your documents.
AI and deep OCR extract all relevant data and transfer it to your systems in a structured format.
- AI-powered data extraction
- Pre-trained models + custom extractions onEnquiryRequest
- Structured output: JSON, CSV
- Direct integration into your tool stack
- No more manual data entry
Document Automations
Every document. Automatically in the right place.
Define your rules once and Caya takes care of the distribution.
- Rule-based automagic routing
- Automatic folder assignment & tagging
- Team sharing & notifications
- Integrationto over 100 tools
- Multiple locations & clients supported
Document automation for every industry
"Digitising incoming post is an essential tool for enabling remote team collaboration, especially in the age of home working. Tool to enable teams to work together from anywhere. I can hardly imagine our administrative processes without Caya's service anymore. It was a major step into the future that simply has no downsides."“Digitalization of incoming mail is essential, especially in the age of home office I can hardly imagine our administrative processes without Caya's service. This was an important step into the future that simply has no disadvantages.”
We work much more efficiently, and our property managers receive the mail they need to process in no time at all. Or, if the short text looks odd: By digitising our mail, we have taken a major step towards our goal of working almost paperlessly. Furthermore, we work much more efficiently, and our property managers receive the mail they need to process in no time at all. Even when working from home.We work much more efficiently and our property managers receive the letter they need to be processed in a very short time. Or, if the short text looks funny: By digitizing letter mail, we have come a long way closer to our goal of working almost paperless. In addition, we work much more efficiently and our property managers receive the letter they need to be processed in a very short time. And that even when working from home.
Markus Pfeiffer
Managing Director
Caya adapts to you – not the other way around
Legal guardians
Audit-proof filing for compliance-critical documents.
Franchises
Centralised mail management for all locations.
Banks
DORA-compliant document processing.
Agencies
Less administration, more creative work.
Tech & start-ups
Scalable automation from day one.
Tax advisors
GoBD-compliant receipts and client documents.
Insurance brokers
Policies, applications and correspondence – all digital.
Tradespeople
Order confirmations and invoices without the paperwork.
Energy suppliers
Centrally manage incoming mail and distribute it across all locations.
Hospitality
Centrally manage guest correspondence and supplier documents.
Coworking spaces
Multiple tenants, one inbox – clearly organised.
Connect Caya with the tools you already use
Want to know if Caya is compatible with your existing setup? Contact us for a consultation.Want to know if Caya is compatible with your existing setup? Contact us and let us advise you.
Enterprise security. For businesses of any size
GDPR compliant
We adhere to current EU regulations. Personal data is properly collected, stored and documented.
ISO 27001 certified
Caya meets the international standard for information security management systems.
DORA compliant
We meet EU requirements for digital operational resilience and reliably protect our IT systems.
Made & Hosted in Germany
All scanning centres are located in Germany. Your documents are encrypted and stored in an audit-proof manner in our high-security data centre in Frankfurt.
Better compliance with Caya
Find out how you can improve and simplify compliance in your company with Caya, or take a look directly at our Trust Centre.
Still have questions?
The Caya Document Automation Suite is an end-to-end platform for Intelligent Document Processing (IDP). The software automates the entire document lifecycle – from incoming mail and classification to structured data extraction and routing into your systems.
Caya combines three core functions in one suite: Post Scan digitises incoming mail, Document Automations routes documents to the relevant department, person or external system based on rules, and Document Extractions automatically extracts relevant data, providing it as structured data for further processing.
Caya is a plug-and-play solution that is ready to use in no time – without the need for extensive internal IT resources or large budgets. Our team will support you with setup and ongoing optimisation.
Caya is particularly well-suited to companies with strict compliance requirements, such as banking and financial service providers, medical device manufacturers, and energy companies. As a GoBD-compliant, ISO 27001-certified, and GDPR-compliant platform, Caya meets the legal requirements for audit-proof archiving and transparent document processes.
Caya offers tiered pricing based on document volume and feature set. For enterprise requirements (custom IDP models, dedicated onboarding), we provide bespoke packages. You can find our current pricing here https://www.caya.com/tarife.
Caya solves the problem of manual document processing. Companies that have previously sorted and typed up invoices, contracts and forms by hand benefit from automatic classification, data extraction and direct transfer to ERP or accounting systems.
Customers of the Caya Document Automation Suite report measurable results: EG Deutschland GmbH, for example, saves 90% of processing time per letter with Caya – around 290 hours per month – while reducing manual errors and improving response times.
Traditional DMS solutions are primarily filing systems. Documents are uploaded, named and filed manually. Caya, by contrast, is an active automation platform: documents are not just stored, but automatically captured, understood, processed and forwarded. The key difference lies in AI-powered document extraction and automation, which trigger follow-up processes without human intervention.
Goodbye document chaos, hello Caya.
Caya automates your entire document-based process, from receipt to final processing. We help you find the right solution for your business.
