Audit-proof document management

One inbox for all documents

Go paperless! Caya is the smarter way to edit, share and work with documents. Receive your letters and email attachments centrally, easily organise your documents and collaborate with others in real time.

The smart Document Cockpit

Document management with Caya
Doesn't processing letter mail cost companies a lot of working time?
Not more than necessary. Caya redirects your mail, digitises it and makes it available in the Caya Document Cockpit. Easy!
Do you lose track of important documents because of all the paperwork?
Not any more! All documents can be easily organised and edited in the Document Cockpit. So you always keep on top of your paperwork.
Incoming documents have to be manually viewed, processed, filed or forwarded?
That's a thing of the past! With Caya, that's done automatically. Your documents become smart and processes are automated - thanks to first-class OCR technology.
Digitised documents can't be signed?
That's not the case! With the full-featured PDF editor from Caya, it's easy. You can also fill in forms, highlight text, split or join pages and insert graphics such as stamps or notes.
How do you find your invoices?
Effortlessly! Automatic text recognition during the upload recognises the invoices. If a bank account is stored, you can then pay directly via PayNow – with just one click.
Can you work together on a document at the same time?
For sure! With Caya, you can collaborate more effectively with your team in real time and share documents across departments to simplify internal processes.
How do you keep track of who has access to which documents?
Very easily! Caya works with user-based role management. You can personalise standard roles to define which person can access which documents.

Everything you need to get on top of your paperwork

Powerful PDF Editor

Fill out PDFs, add, separate or delete pages, comment documents and sign digitally. So simple!

Find exactly what you need

Use our smart filters and full text search to find what you need.

Integrate all your tools

Sync Caya with all your favourite tools and use your existing setup to improve your workflows.

Top-notch OCR technology

Our Optical Character Recognition and Data Extraction ensure accurate data extraction to automate your workflows.

Rights and role management

Stay on top of your privacy. Manage individual and team access through custom rights and roles.

Easy collaboration

Invite colleagues or third parties to collaborate on documents. Assign different roles to control access.

Personalised automagic

Create your own rules to automate tedious tasks. All it takes is a little Caya automagic.

Seamless uploading

Centralise all your important documents by uploading them directly to the Document Cockpit.

Billing made easy

Get a clear overview of all incoming invoices, at all times and from every device, and pay directly in Caya.

With Caya, your documents are in safe hands

GDPR compliant

We’re aligned with the latest EU regulations. Personal data is properly collected, stored and documented.

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Digital data protection

Our high-security server centre in Frankfurt works with ISO9001, 27001, 27017 and 27018.

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Your data, your consent

We won’t share your data with anyone else - it’s yours and yours alone.

Reliable and secure movement of your data

How we protect your data: legally, physically and digitally

How to improve compliance with Caya

Find out how you can strengthen and simplify compliance in your company with Caya

Bye bye paperwork, hello proper work

By automating document workflows and letting you collaborate on everything else, Caya frees you to invest your time and energy where it matters most.

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Bye-bye paperwork, hello proper work

Caya gives you the freedom to spend your time where it is needed the most and to focus on your core business. Automate your document-based processes with Caya and get on top of your paperwork.